V. Paperwork Reduction Act
The Paperwork Reduction Act (44 U.S.C. chapter 35) applies because this interim rule contains information collection requirements requiring the approval of the Office of Management and Budget. DoD invites comments on the following aspects of the interim rule: (a) Whether the collection of information is necessary for the proper performance of the functions of DoD, including whether the information will have practical utility; (b) the accuracy of the estimate of the burden of the information collection; (c) ways to enhance the quality, utility, and clarity of the information to be collected; and (d) ways to minimize the burden of the information collection on respondents, including the use of automated collection techniques or other forms of information technology.
DoD received one comment regarding the information collection estimate that was included with the initial proposed rule published on January 15, 2010, at 75 FR 2457. The respondent asserted that DoD's estimates were substantially understated. However, the supporting data referenced by the respondent exceeded the information collection requirements established under this rule. The hours and costs cited by the respondent with regard to EVMS did not reflect the Paperwork Reduction Act requirements of this rule. DoD received no comments regarding the information collection estimate in response to the second proposed rule published on December 3, 2010 at 75 FR 75550. With no further specific Paperwork Reduction Act comments received, and no further revisions in this interim rule to the information collection requirements, DoD concludes that the estimates published with the proposed rule accurately reflect the contractors' costs to fulfill the information collection requirements of this rule. The following is a summary of the information collection requirements.
The business systems clauses in this interim rule contain requirements for contractors to respond to initial and final determinations of deficiencies. The information contractors will be required to submit to respond to deficiencies in four of the six business systems defined in this rule have been approved by the Office of Management and Budget as follows:
(1) Accounting Systems--OMB Clearance 9000-0011;
(2) Estimating Systems--OMB Clearance 0704-0232;
(3) Material Management and Accounting Systems--OMB Clearance 0704-0250;
(4) Purchasing Systems- OMB Clearance 0704-0253;
(5) Earned Value Management Systems--OMB Control Number 0704-0479; and
(6) Contractors Property Management System--OMB Control Number 0704-0480.
The information contractors will be required to submit to respond to deficiencies in contractors' EVMS is estimated as follows:
Number of respondents--186.
Responses per respondent--48.
Annual responses--8,928.
Burden per response--40 hours.
Annual burden hours--357,120 hours.
The information contractors will be required to submit to respond to deficiencies in contractors' property management systems is estimated as follows:
Number of respondents: 2,646.
Responses per respondent: 1.
Annual responses: 2,646.
Average burden per response: 1.2 hours.
Annual burden hours: 3,200 hours.
Needs and Uses: DoD needs the information required by the business systems clause in this interim rule to mitigate the risk of unallowable and unreasonable costs on Government contracts when a contractor has one or more deficiencies in a business system.
Affected public: The business systems clause will be used in solicitations and contracts that include any of the following clauses:
(1) 252.215-7002, Cost Estimating System Requirements;
(2) 252.234-7002, Earned Value Management System;
(3) 252.242-7004, Material Management and Accounting System;
(4) 252.242-7006, Accounting System Administration;
(5) 252.244-7001, Contractor Purchasing System Administration;
(6) 252.245-7003, Contractor Property System Administration.
Frequency: On occasion.