3. Proposal and Definitization Requirements

a. Contracting officers must comply with AFFARS MP5315.4, Contract Pricing, for procedures on proposal kick-off and proposal walk-through meetings, proposal instructions, and requesting data/documentation after receipt of the proposal.

b. Undefinitized Contract Actions (UCA) approval authorities shall establish procedures for field offices to track all UCAs as defined in DFARS 217.7401(d) and DFARS 217.7402, to the maximum extent practicable.

c. For any UCA that falls more than 14 days behind its schedule at any point in the definitization process, the cognizant SCO/SCCO must review each such UCA monthly and provide the DAS(C) a status report identifying the remedial actions that have been or are being taken to get back on schedule no later than 5 business days after the end of the month. The report, in e-mail format, shall be sent to safaqck.workflow@pentagon.af.mil. Further, the DAS(C) may require the SCO/SCCO and any members of the definitization team to brief the appropriate HAF staff on the status of any UCA not definitized with 180 days of issuance. For any delays in the definitization schedule, contracting officers shall document the contract file with the justification to include the revised definitization milestone schedule.