5313.303-5 (e)(4)  Purchases under BPAs.

(i)  The Accounting and Finance Office (AFO) needs evidence of an obligation, a valid receiving report and a proper invoice before paying for purchases under BPAs.

(ii)  Evidence of obligation of computer generated requirements is provided by the automated system to the AFO. Evidence of obligation for medical supplies is similarly provided to the AFO in computer detail listings. Obligations under decentralized commissary pre-priced BPAs are recorded at time of item receipt.

(iii)  For payment under services BPAs or other BPAs not covered by paragraph (2) above, the contracting office should furnish the AFO written evidence of the actual obligation (call) using informal correspondence. The BPA register, or annotated DD Forms 250, 1348-1, or 1155 may be used. When calls are canceled for these BPAs, the contracting officer should notify the AFO in writing.

(iv)  Contracting officers should provide BPA registers to the AFO at the end of each monthly report processing cycle to aid in quarterly reconciliation of accounts. Registers contain data as requested by AFO, except that system-developed registers should not be altered to add additional data. BPA calls placed using the governmentwide purchase card should not be included in the register sent to the AFO.