5.1  Process and Controls

(Describe the process and controls for communication between industry and government personnel, and internal government communication (to include the use of emails) during the source selection.)

After formal release of the RFP, the Contracting Officer shall serve as the sole focal point for inquiries from actual or prospective offerors.  Government personnel and support contractors (if applicable) will not engage in discussions with industry concerning the source selection unless the Contracting Officer has authorized such discussions.  In order to notify others within the Air Force that a RFP has been released, the Contracting Officer shall send a notification announcing that the RFP has been issued. (Include a list of offices that will receive the notification.  See also MP5315.002 for required notifications.)

Meetings among government personnel listed in Attachments 2 and 3 concerning the source selection will be held _______(describe anticipated frequency, i.e., regular basis, daily, or as-needed.  Also describe the location and security measures.)  These meetings will be predominantly for proposal evaluation, documentation preparation, and decision-making.  If a need arises to change any requirements, those changes will be submitted for approval to the program manager and Source Selection Authority.  Any approved requirements changes shall be documented in the source selection documentation and solicitation.