7.0 SCHEDULE OF EVENTS
The following schedule of significant events delineates the steps that will be accomplished during this source selection.
(The Table below is a SAMPLE FOR SOURCE SELECTIONS USING A SSAC AND AWARDING WITH DISCUSSIONS. The Sample Table should be tailored as appropriate for your acquisition; check the attachments mentioned above to see which events are required to be included in the schedule for each type of source selection. The list of events is not exhaustive.
If you are conducting a Software Capability Evaluation (SCE), demonstration or in-plant review, include dates in the matrix.
If incremental proposals are received, add an event for each. Make changes for SSET appropriately, i.e., briefing to SSAC would become briefing to SSET Key Advisors.
If you reserve the right to award without discussions, consider adding an additional column to indicate what the schedule would be if award is made without discussions.
The dates shown are planning estimates only; may not include preparatory time for specific events; and may not reflect additional or other pre-briefs such as Independent Review Team(IRT), Red Team Reviews, ACE or other reviews. The schedule for each source selection plan must be specifically tailored to ensure it is streamlined, yet achievable.)
EVENT | DATE* |
1. SSA Delegation Approved | |
2. Business Clearance (Review and Approval) | Allow 3-5 days for review and approval depending on complexity of action or consult with MAJCOM procedures. |
3. SSA Approves Source Selection Plan | |
4. SSET Formally Convened (Pre-Solicitation Release with SSAC) | |
5. SSA Pre-Solicitation Release Briefing | |
6. Solicitation Release | |
7. Solicitation Notification1 | Within 1 day of Solicitation Release |
8. Proposals Received | 30-45 days after Solicitation Release |
9. Initial Evaluations Completed | Allow 3 to 5 days per proposal |
10. Competitive Range Determination | Allow 1 to 3 days per proposal |
11. Competitive Range Briefing to SSAC, if requested | Within 3 to 5 days after Event #10 |
12. SSET Competitive Range Briefing to SSA (if requested) | If SSAC is not briefed, within 5 to 10 days after Event #10; If SSAC is briefed, within 5 to 10 days after Event #11 |
13. Release ENs | Within 1 or 2 days after Event #12 |
14. Receive responses to ENs | Normally not more than 10 days after Event #13 |
15. Evaluate EN Responses | Normally not more than 2 days per proposal |
16. Face to Face Discussions Completed | Normally not more than 1 day per offeror |
17. Contract Clearance (Review and Approval) | Allow 1 to 2 days per proposal; dependent on the number of proposals & complexity of action or consult with MAJCOM procedures |
18. Pre-Final Proposal Revision (FPR) Release Briefing to SSAC | Within 14 days after Event #17 |
19. Final Proposal Revision (FPR) Release Briefing to SSA | Within 4 days after Event #18 |
20. Issue FPR Requests | Within 4 days after Event #19 |
21. FPRs Received | 7 - 10 days after Event #20 |
22. Final SSET Report and Briefing to SSAC | Within 14 days after Event #21 |
23. Draft Proposal Analysis Report (PAR) | Work incrementally as information becomes available |
24. Finalize SSAC Analysis portion of PAR and Brief SSA | Within 3-5 days after Event #22 |
25. SSA Decision (See Note below) | 1 or 2 days after Event #24 |
26. Prepare Source Selection Decision Document | 1 to 3 days after event #25 |
27. 1279 report forwarded to SAF/LL | 3 days, or more, prior to contract award |
28. Contract Award | At least 3 days after Event #27 |
29. Debriefings | See FAR 15.503, 15.505, and 15.506 for time frames after Event #28 |
* These dates are based on the receipt of ________ (number) proposals.
(Note: if small business set-aside, insert "small business size challenge" after event 25, allow 5 business days and renumber remaining events.)
___________________________________________________________________
1 Required IAW MP5315.002 for all acquisitions that are estimated to be greater than $100M