g.  Can the PAR be combined with the Price Competition Memorandum (PCM) and/or Price Negotiation Memorandum (PNM)?

(1)  The PCM is an AFMC term of art used to distinguish between competitive and sole source situation documentation. It is a form of PNM documentation. The term PCM is not codified or defined in any of the FAR supplements. Its prescribed use is limited to AFMC organizations.  There is no restriction on using the PAR to also satisfy the PCM or PNM for other commands requirements. Regardless of the type of memorandum used, if you combine the pricing memorandum with the PAR, the PAR must include sufficient detail so as to reflect essential summary information, market research results, the actual price or cost analysis, and negotiated positions that constitute price fair and reasonableness.  The PAR/PCM should be a clear, complete and accurate documentation of the source selection and cover all parts of the AFMC PCM checklist, if applicable.  The final PAR/PCM will be a permanent part of the source selection file, while the contract file will contain a memorandum referencing the location of the PAR/PCM.

(2)  The PAR template below shows, in blue text, the additional information required if the PAR is combined with the PCM/PNM.  The price/cost analyst then becomes a key player in writing and reviewing the PAR. The Contracting Officer must sign the document since it will include the determinations of price reasonableness and adequate price competition.