VII.  ADMINISTRATIVE

 Write in past tense only.

 Write in first person only.

 Do not make the document look fancy.  Do not use or minimally use graphics.

 Do not use attachments.

 Font = Times or Arial; Size = 12(suggested).  One inch margins all around.  Justified margins or regular margins are fine, but do not mix.

 Spell out acronyms at first use.  This one is important to ensure a common understanding of the key items in the source selection.  Do not assume that the reader knows what you are talking about technically or administratively.  If necessary, put in a very short explanation of the term especially if it is a key discriminator.

 Check your numbers, percentages, math, etc. at least twice yourself and then have a third party check them one more time.  Attention to detail (getting the small stuff correct the first time) is important because it instills confidence in the quality of the workmanship.

 Do not needlessly repeat items within the document except for the summary.  Expect that readers can look forward or back for the referenced material.

 Put the ratings in all capital letters (BLUE) to make them standout.  Put factors and subfactors (mission capability) in first letter capitals to make them standout as well.

 Add page breaks and use titles to set things off from each other.  For example, it should be clear to the reader which factor or subfactor is being detailed.

 Be consistent throughout the document in format and treatment of the offerors and discussions.

 Go with the flow - recognize that each reviewer up the chain will recommend their own wording.  Don't let it frustrate you.  Remember that ultimately the SSDD needs to say what the SSA thought/felt when he/she made the decision.