4.2.  Protection of Source Selection Documentation

4.2.1.  The Source Selection Authority shall --

4.2.1.1.  Ensure all involved in the source selection are briefed and knowledgeable of Subsection 27(a) of the Office of Federal Procurement Policy Act (41 USC Sec. 423 and FAR 3.104) regarding unauthorized disclosure of source selection information.

4.2.1.2. Ensure that all persons receiving source selection information are instructed to comply with applicable standards of conduct (including procedures to prevent the improper disclosure of source selection information), and sign the Non-Disclosure Agreement (Attachment 1). IG 4.2.1.2

4.2.2.  The Contracting Officer shall --

4.2.2.1.  Ensure that procedures exist to safeguard source selection information in accordance with FAR 3.104 as supplemented. IG 4.2.2.1

4.2.2.2.  Approve access to or release of source selection information before and after contract award, in accordance with FAR 3.104-4.

4.2.2.3.  Maintain source selection evaluation records.  When evaluation information developed by any member of the source selection team is presented in any form to the SSA, that evaluative material and any related supporting evaluative material becomes an official record that must be maintained and must not be altered.  Updates, revisions, or changes to that evaluation information must be captured in subsequent documentation in a way that the original record remains distinct.  Evaluative materials are considered working papers prior to their disclosure to the SSA.  These working papers may be changed or modified by their author as necessary in order to support the evaluation process.