(e) HOW TO ENSURE THAT CONGRESS IS NOTIFIED

(1) These are general guidelines for submitting validation findings for approval and Congressional notification prior to contract award. However, we realize that each program is unique and these guidelines can be adapted to fit the needs of your program.

(i) Step One: Send the validation findings to appropriate staff office with a cover letter signed by the program manager and contracting officer that contains the following information:

(A) A statement of your intention to award a multi-year contract.

(1) Identify what is being acquired under the contract.

(2) Identify the intended date of award.

(B) State the amount of the validated multi-year savings (in dollars and as a percent), and a statement (if applicable) that the savings are less than the amount (in dollars and/or as a percent) estimated in the MJP previously submitted to Congress.

(C) A statement that this multi-year contract meets the criteria for 30-day advance notification to Congress.

(D) A statement of your belief that awarding the multi-year contract is in the best interest of the Government because it meets the multi-year criteria and is a sound fiscal business decision.

(E) A request that the Validation Findings is:

(1) Signed by the appropriate approval authority.

(2) Forwarded through SAF/LL to notify Congress no later than a specified date. (Specify the date that is 30 days before you plan to award the multi-year contract.)

(F) An explanation why it is necessary or important that the multi-year contract be awarded by the planned award date.

(G) A request that you be provided with a copy of the Air Force letter(s) that notifies Congress of the intended award as soon as possible after the letter(s) is sent.

(ii) Step Two: Inform the staff office focal point that the letter is on its way.

(iii) Step Three: Verify that the letter has been received.

(iv) Step Four: Check on the status and ensure that the people involved understand the importance of the requested notification and award dates. Maintain an open and active dialogue throughout the validation approval and notification process.

(v) Step Five: Verify that Congressional notification has been made and award contract no earlier than 30 days after notification date.

(2) These are general guidelines for submitting validation findings for approval and Congressional notification concurrent with contract award. However, we realize that each program is unique and these guidelines can be adapted to fit the needs of your program.

(i) Step One: Send the validation findings to appropriate staff office with a cover letter signed by the program manager and contracting officer that contains the following information:

(A) A statement of your intention to award a multi-year contract.

(1) Identify what is being acquired under the contract.

(2) Identify the intended date of award.

(B) State the amount of the validated multi-year savings (in dollars and as a percent), and a statement (if applicable) that the savings are less than the amount (in dollars and/or as a percent) estimated in the MJP previously submitted to Congress.

(C) A statement of your belief that awarding the multi-year contract is in the best interest of the Government because it meets the multi-year criteria and is a sound fiscal business decision.

(D) A request that the Validation Findings is:

(1) Signed by the appropriate approval authority.

(2) Forwarded through SAF/LL concurrent with contract award so they can notify Congress of the validated multi-year savings within 30 days after award.

(ii) Step Two: About two weeks after award, check with the staff office focal point to verify the Validation Findings was approved and notification was made.