MP5317.7404-3(S-91) Definitization Schedule

(a)

(i)  Undefinitized Contract Actions (UCA) approval authorities shall establish procedures for field offices to track all UCAs as defined in DFARS 217.7401(d) and DFARS 217.7402, to the maximum extent practicable.

(ii)  The UCA approval authority must report to SAF/AQCK, safaqck.workflow@pentagon.af.mil, within 3 business days any UCA not definitized within 180 days from date of issuance of UCA. The report shall be submitted in the UCA Report format described in DFARS PGI 217.7405(2)(ii). The report shall also include detailed rationale as to why the UCA was not defnitized within the allotted timeframe (i.e., program requirements, receipt of qualifying proposal, audits, etc.), impacts to the program, and a revised estimated date of UCA definitization with a milestone schedule. Monthly updates to the report are required until the action is definitized.

(b)  Contracting officers shall document the contract file with the justification for the delay and the revised definitization milestone schedule.