INSTRUCTIONS FOR PREPARATION OF PROPOSALS
The offer/proposal and other information consists of three (3) separately bound volumes. Offerors are cautioned to submit sufficient information to enable the evaluator to fully ascertain the offeror's capability to perform the requirements contemplated by the solicitation. The data submitted with each proposal shall be complete and concise but not elaborate.
I. Volume I (Request For Proposal): The original and one complete copy of the RFP, Pages 1-2, 3-7, and 74-83 must be submitted. This volume must be clearly marked "Volume I". Offeror must complete the following sections within the RFP:
Item | Document | Instructions |
A | SF 1442 | Complete Blocks 14-20. Block 20a must be signed by an official authorized to contractually bind the offeror. By completing the SF 1442 in this manner, the offeror accedes to the contract terms and conditions as written in the RFP. |
B | The Schedule | Return. No annotations required. |
C | Representations - Certifications Pages 74-83 | Complete all representations, certifications and other statements of offeror as required. |
D | Amendments | Any amendments to the solicitation should be acknowledged in Block 19 of the SF 1442 or by returning a signed copy of the amendment(s), SF 30, with the proposal. |
II. Volume II (Past Performance Information): Offeror shall provide the original and five (5) complete copies of the following clearly identified as Past Performance Information, Volume II. REQUEST VOLUME II BE SUBMITTED 10 CALENDAR DAYS PRIOR TO PROPOSAL DUE DATE. Failure to provide timely Past Performance Information may eliminate the offeror from further consideration. Areas of past performance include Management, Quality and Quality Control, Knowledge and Professionalism, Problem Resolution, Adherence to Schedules, Working Relationships, Design Capabilities, Environmental Awareness, and Contract Performance. The following information shall be included:
Item | Document | Instructions |
A | Similar past | A brief prospectus of all contracts, over the past three years that are similar in size and scope of work contained in this project. Include the contract performance dates. Failure to provide POCs for all of the above contracts may eliminate the offeror from further consideration. |
B | Modification Synopsis | List the awarded contract price and the final contract price. Briefly explain why, if any, there are deviations in cost and how the change/modification was initiated. Address only significant actions. |
C | POC Information | Submit the contracting agency, phone number, name of primary person responsible for the contract, address, and fax number. |
D | Unsatisfactory Performance Record | Submit comments regarding any known performance deemed not acceptable to the customer or not in accordance with the contract terms and conditions. |
III. Volume III (Sample Project): Offeror shall provide the original and five (5) complete copies of the following clearly identified as Sample Project, Volume III. The following information shall be included:
Item | Document | Instructions |
A | Sample Project | Required documents/forms referenced in Attachment 2, Task Order (Page 3 of 31), paragraph 1a and 1b, paragraph 4, paragraph 6a through 6o, paragraph 7a through 7d, paragraph 8, paragraph 9a through 9d, paragraph 10a through 10e, paragraph 11, and paragraph 12. |
Documents shall be sent to:
28 CONS/LGCK
ATTN: DAVE MENDELSOHN/ DO NOT OPEN - RFP F39601-01-R-A016
1000 ELLSWORTH STREET, SUITE 1200
ELLSWORTH AFB SD 57706-4904
Formal communications such as requests for clarifications and/or information concerning this solicitation must be submitted in writing to the above address, sent via facsimile, or e-mail the following:
FAX (605) 385-1726
E-Mail: Dave.Mendelsohn@ellsworth.af.mil
Telegraphic/Telefax Modifications
Telegraphic offers are not acceptable. Telefax proposal modifications are authorized; however, the basic proposal must be sealed.
Pre-Proposal Conference
A pre-bid/pre-proposal conference will be conducted at 10:00 a.m., on 5 Sep 01, at the Rushmore Center Large Conference Room, 28th Contracting Squadron, 1000 Ellsworth Drive, Ellsworth AFB SD 57706 for the purpose of answering questions regarding this solicitation. Submit names of all attendees (not to exceed four per contractor) to Mr. David L. Mendelsohn, by e-mail to Dave.Mendelsohn@ellsworth.af.mil or by fax at 605-385-1726 prior to 29 Aug 01.