5313.303-3 (c)  Pre-priced BPAs.

(1)  The contracting officer may delegate authority to place calls against pre-priced BPAs to requiring activities. Such activities are responsible to and should follow directions from the contracting officer who authorized the placement of calls.

(2)  The contracting officer should establish firm unit prices or obtain price lists from each BPA holder. After determining that prices are fair and reasonable, the contracting officer should date, sign, and mark the list "Approved. This list supersedes all prior lists effective this date." The contracting officer should send copies to the BPA holder and each activity authorized to use the BPA. The contracting officer should retain the list in the BPA file for at least six months after the final payment against it. Calls may only be placed against current approved price lists.

(3)  Requiring activities do not negotiate or solicit prices. Requests for items not on a price list should be submitted to the contracting officer for separate contract action or addition to an existing price list. Requiring activities should maintain records of calls to document expenditure of funds and to prepare acquisition reports. BPA holders should refer any problems to the contracting officer for necessary action.