5.2.3  Recency and Relevancy Screening

Upon receipt of the questionnaires, screen the information provided for each of the referenced contracts to make an initial determination of its recency and relevance to the current requirement.  The objective of this screening is to remove from consideration those efforts that are not within your definition of recency or are clearly unrelated to the type of effort or requirement sought.  If in doubt as to the relevancy of a particular effort provided, ask the offeror to explain why the effort was considered relevant.  Before determining a prior contract not relevant, consider whether the information obtained regarding a portion of the work may be used to determine relevancy (i.e., technical capability, management responsiveness, multi-tasking capability, proactive process improvements, and ability to handle complex technical or management requirements, etc.).  Also, do not hesitate to consult with other members of the PPT evaluation team regarding performance relevancy determinations.  Consulting with peers may expose additional areas for consideration.  Applying the relevancy definitions consistently is of key importance.  Always document the rationale supporting each rating.