4.3  Finalize Questionnaire.

Finalize the questionnaire and cover letter for issuance as soon as receiving the past performance volumes, if the questionnaire was not attached to the solicitation. The purpose of the questionnaire is to obtain information from Government and/or non-government sources on the offeror's past and present performance either on contracts proposed by the offeror or on other contracts that are relevant to the on-going source selection requirements.  Structure the questionnaire to obtain the most helpful information about the offeror's performance.  Make the questionnaire easy to complete but avoid yes/no answers.  Questions should elicit information about the offeror's performance as it related to the Mission Capability subfactors (Section M of the RFP).  The questionnaire should include at least one question for each Mission Capability subfactor, Cost/Price factor, as well as other relevant information to the factors/subfactors such as schedule control.  The questionnaire must define a range for rating performance on a contract.  Attachment 6 is an example of a questionnaire.  It is important to tailor the questionnaire to your specific acquisition.

Since the completed questionnaire contains source selection information, the cover letter for the questionnaire should clearly explain why and when the PCAG needs the requested information, as well as to whom and how to return the information.  The team sends the cover letter and questionnaire to the appropriate points of contact.  Signature on the cover letter is normally the PCAG chairperson.  See Attachment 7 for an example of a cover letter.