3. Proposal Instructions.

a. Contracting officers must provide the contractor with clear and concise proposal instructions to include a suspense date for proposal submission.

b. Contracting officers must require that contractor proposals (both prime and subcontractors) are valid for the anticipated time required to conduct the evaluation, audit, negotiations and award.

c. Contracting officers shall include the Air Force Proposal Adequacy Checklist (AFPAC) in sole-source draft and final RFPs and RFPs for UCAs when the contract value is anticipated to exceed the threshold for obtaining certified cost or pricing data. The AFPAC may be tailored, where necessary for acquisition-specific reasons, as long as it remains consistent with FAR 15.408, Table 15-2. To comply with this requirement, contracting officers must provide the AFPAC (with preparation guidelines) to contractors and substantially utilize the following language in either Alternate I to the basic provision at FAR 52.215-20 or FAR 52.215-21, or as a paragraph within letter RFPs:

"The offeror shall prepare and submit certified cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408. Further, the offeror shall (1) include the attached Air Force Proposal Adequacy Checklist (AFPAC) in pre-submission proposal quality reviews, and (2) furnish the completed checklist as part of their proposal submission."

Consistent with the notice given to contractors in the AFPAC Preparation Guidelines, in situations when the contractor's original proposal is inadequate and requires revision or rework, contracting officers should consider whether to recognize as reasonable any contractor costs associated with the revision/rework effort and must consider the nature and extent of any proposal inadequacies when negotiating profit.

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