(d) DEVELOP A NOTICE TO OFFERORS DESCRIBING THE MULTI-YEAR ASPECT OF THE SOLICITATION
(1) At the beginning of RFP Section L, a provision may be developed that directs attention to the multi-year features of the solicitation. Its purpose is to ensure each offeror understands the multi-year aspects, and how they affect preparation of the offeror's response to the RFP. The following sample provision (Figure 14.B) should fit most situations in which dual proposals or a single multi-year proposal is being solicited. It would be helpful to offerors if you use the sample's organization and format. Revise the specific content of each paragraph, as needed to accurately reflect your acquisition.
Sample Provision - Multi-year Features of this Solicitation Dual Proposals. This RFP solicits dual proposals: a proposal to perform on a conventional annual-buy basis and a separate proposal to perform on a multi-year basis. "Multi-year basis" means under a multi-year contract, the award of which is authorized by Congress in accordance with 10 USC 2306b. The special contracting method known as "MYC" is described in FAR 17.1. Its application to acquisitions is explained in Informational Guidance IG5317.1, Multi-year Contracting. Copies are available from the contracting officer, or Multi-year Proposal. This RFP solicits a single proposal to perform on a multi-year basis. "Multi-year basis" means under a multi-year contract, the award of which is authorized by Congress in accordance with 10 USC 2306b. The special contracting method known as "MYC" is described in FAR 17.1. Its application to acquisitions is explained in detail in IG5317.1, Multi-year Contracting, copies of which are available from the contracting officer. Multi-year Aspects of this Solicitation. The following portions of this RFP deal specifically with: (1) Requirements of the multi-year contract. Section B, CLINs (list) Section C, Multi-year Addendum # (or SOO) (2) The terms and conditions of the contemplated multi-year contract. Section H, SCR H #, "Advance Procurement" Section H, SCR H #, "Limitation of Price and Contractor Obligation" Section H, SCR H #, "Multi-year Contract Funding" Section I, FAR 52.217-2, "Cancellation Under Multi-year Contracts" Section I, "Cancellation Ceiling" (3) Soliciting a multi-year proposal. Section L, "Reduction of Multi-year Requirement" (Dual proposals) Section L, "Minimum Award Under Multi-year Procedure" (Dual proposals) Section L, "Submission of Multi-year Prices" (Multi-year proposal only) Section L, "Multi-year Unit Prices" (Level unit pricing only) Section L, "Multi-year Pricing of Option Items" (If applicable) Section M, provision M #, (As applicable. Identify all Section M provisions that explain how the multi-year proposal will be evaluated, as well as provisions that explain how the decision regarding contracting approach does or does not interrelate with the source selection decision.) Presolicitation Conference. A special pre-solicitation conference will be held [date and time] at [location] to answer generic questions about MYC. Before the conference, the offeror's representative(s) should be familiar with FAR 17.1 (as supplemented) and IG5317.1. The purpose of the conference is to ensure all offerors have a common understanding of the aspects of MYC that have a significant impact on preparation of a multi-year proposal. Examples are: sources of multi-year savings; how multi-year contracts are funded; cancellation; and estimating cancellation ceilings. Call [office and phone number] by [date] to reserve a place at the conference. |
Figure 14.B |