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Subject

Topic

Action

Reference

I.  Acquisition Background

1

Description of Requirement

Self-explanatory

2

Conditions

Facilities

Will the facility be occupied or unoccupied?

3

Is relocation required?

4

Did you discuss the impact of an untimely relocation?

5

Demolition or Dismantling

Does this project involve demolition or dismantling?

FAR 36.7

6

Do you have a separate CLIN for this?  What clauses are necessary?

7

Documentation

Will the maps, plans and specifications be available by the solicitation release date?

8

Ensure the SOW, drawings, and all the required documents are complete before issuing the solicitation?

9

Is an asbestos survey required?  

10

Security Considerations

Is the work in a secure area?

11

Will guards/escorts be required?

12

Will security clearances be required?

13

Does this acquisition require special equipment or facilities?

14

Did you discuss how this project might affect the community, i.e. requirements for special events for parking lot projects?

15

Will the project involve power outages?

16

Address the need to schedule power outages?

17

How will you notify the tenants?  

18

Will the construction season or plant shutdowns affect the projects?

19

Background & History

Same or Similar Requirements

Did we acquire a same or similar requirement previously?  

20

Review the contract file, to include amendments and modifications.  Were there project delays, cost overruns and errors in drawings, etc?  

Note:  You are attempting to identify circumstances that may affect the acquisition you are planning.

21

Did you identify differing site conditions?  

22

Did employees file complaints over the labor laws?  

FAR 22.406-7

23

Was non-payment an issue for sub-contractors?  

24

Were there difficulties with bonds?  

FAR 28.1

25

Were there delinquent material submittals?  

26

Did the offers come in lower or higher than the government estimate?  Can you identify the weaknesses in the government estimate?  Is the info in the file useful in developing your government estimate?

27

Was additional funding required?  

28

Could additional requirements or quantities be required?

29

Was there competition?  

FAR 6.1 / FAR 6.2 / FAR 6.3

30

Is this an 8a or HubZone acquisition?  

FAR 19.1007

31

If using sealed bid procedures, will inaccurate bid guarantees result in rejecting the bid?  

FAR 28.101-4

32

Insurance

Will a Certificate of Insurance or an actual Insurance Policy apply?  

FAR 28.306 / FAR 28.307

33

What minimum thresholds and cancellation notices will be required?  

34

Funding

Bona Fide Need

Do you need to address Bona Fide need?

35

OARS

Will contract changes after award involve the Obligation Adjustment Request Systems (OARS) process?  

36

Will delay in performance occur due to OARS?  Are there other implications associated with OARS?

FAR 36.205

37

Cost Limitations

Did you address statutory cost limitations? What provisions have to be included for cost limitations?

DFARS 236.570(b)(4)

DFARS 252.236-7006

38

Delivery or Performance Period

Does the performance period consider the complexity of the project?  The construction season?  The phasing requirements, etc?  

39

Overseas

Can you purchase the materials locally?

40

Optional Quantities

When using optional quantities, is there a separate period of performance for each CLIN, or can you combine the options with the performance period of the basic requirement?

41

Additive or Deductive Items

Are provisions to add or delete items to be included in this acquisition?  Did you identify special items on the bid schedule?  Will special provisions be required in the solicitation?  

42

Risk

Identify risk associated with cost, schedule and technical delays.

43

Identify risk associated with delays due to the OARS approval process.

44

Identify the risk associated with providing Government Furnished Property or Equipment to the contractor late.  

FAR 45

45

Identify the risk associated with providing the contractor incomplete/ambiguous/conflicting specifications, plans and designs?