3.6.4.  TO negotiation.

The contract administrator reviews the contractor's proposal for scope, compliance, completeness, and reasonableness. This review should verify that individual line item prices are the same as in the UPG. The contract administrator then forwards the technical proposal to the SABER program manager for a technical review. The contracting officer and program manager jointly evaluate the proposed method of construction, tasks, quantities, performance schedules, and any contractor drawings and prepare documentation to support the evaluation. The SABER DO tracking tool (Appendix 3-D) is a good tool to use for SABER administration.

3.6.4.1.  After completing initial evaluations, the SABER team reviews the proposal with the contractor. The contracting officer, with assistance from the SABER program manager, establishes the government's negotiation objective, including any variations involving tasks, methodology, quantities, NPIs, and/or timelines.

3.6.4.2.  After completing negotiations, the contracting officer prepares a price negotiation memorandum (PNM) in accordance with FAR 15.406-3. A sample Task Order file checklist is available at Appendix 3-B.

3.6.4.3.  Unless otherwise noted in the contract, consider SABER task orders as firm fixed price orders. Absent documented changes in requirements (necessitating increases in quantities), or evidence of gross mistakes, the underestimating of quantities of materials does not summarily entitle the contractor to an upward adjustment of price. Nor is the government entitled to a rebate of unused quantities in such orders unless specifically mentioned in the task order (i.e., order includes estimated quantity line items subject to a variation and for which the government will only pay for the quantities actually installed.)