1.9001  Procurement Management Reviews (PMRs) and Special Interest Reviews .

(a)  Chief, Quality Assurance Branch (PL22) will establish and maintain DISA's Procurement Management Review (PMR) program, conduct Special Interest Reviews, and assist the Agency with other reviews as appropriate. PMRs assist the Head of the Contracting Activity (HCA) and the Vice-Director, as the Agency Senior Procurement Executive, in evaluating DISA's procurement processes including DISA's Purchase Card Program. PMRs also assist the Contracting Chiefs and Commanders with improving the operational efficiency and effectiveness of their contracting organizations. This is accomplished through the assessment of internal management controls, acquisition policies and procedures, and annually certifying to the Secretary of Defense that the procurement system meets established statues, regulations, and policies. Additionally, the results of the internal PMRs are used to assess the procurement organization's ability to sustain external scrutiny such as DoD Inspector General (DoDIG) Audits, General Accountability Office (GAO) Audits, external PMRs, and other independent reviews.

(b)  PMRs are conducted on the HCA's four Defense Information Technology Contracting Organizations (DITCOs) and two external organizations:

(1)  DITCO-National Capital Region (NCR)

(2)  DITCO-Europe

(3)  DITCO-Pacific

(4)  DITCO-Scott

(5)  WHCA (White House Communications Agency)

(6)  CMCA (Communications Management and Control Activity)

(c)  PMRs assess the following, which include GAOs High Risk Areas and OMB Circular A-123:

(1)  Sound contracting business decisions;

(2)  Effective competition, small business, and other procurement initiatives;

(3)  Pricing Techniques;

(4)  Types of Contracts;

(5)  Market Research;

(6)  Customer satisfaction;

(7)  Designation of Contracting Officers Representatives (CORs) and Task Monitors (TMs);

(8)  Performance-Based Acquisition (PBA) - Quality Assurance Surveillance Plans (QASPs);

(9)  Contract Award and Incentive Fee Process

(10)  Wide Area Work-Flow-Receipt and Acceptance (WAWF-RA);

(11)  Contract Close-out;

(12)  Purchase Card Program;

(13)  Overall internal management controls;

(14)  Proper separation of functions and duties;

(15)  Proper Government oversight; and

(16)  Adequate checks and balances.

(d)  Special Interest Reviews are conducted at the request of the HCA or Vice Director on other DISA organizations. These reviews evaluate --

(1)  Contracting Officer's Representatives (CORs) and/or Task Monitors (TMs);

(2)  Limited Contracting Officer's warrants;

(3)  Purchase cardholders and approving officials; and

(4)  Other areas as appropriate.

(e)  Chief, Quality Assurance Branch (PL22) or designee will be the final decision authority for unresolved PMR issues.

(f)  Chief, Quality Assurance Branch (PL22) will appoint a PMR Coordinator who will:

(1)  Conduct PMRs on contracting offices at least once every 12-18 months;

(2)  Conduct special interest reviews at the request of the HCA or Vice Director;

(3)  Assist with Agency reviews when requested;

(4)  Conduct follow-up reviews to validate corrective action taken from previous identified findings and recommendations;

(5)  Identify systemic issues;

(6)  Establish and maintain PMR statistics for the Procurement Directorate's Balanced-Scorecard (BSC);

(7)  Establish and lead the PMR team;

(8)  Issue a draft report allowing sufficient time for comments;

(9)  Consider comments received prior to release of the final report;

(10)  Ensure final report requires the appropriate organization to provide a Plan of Action and Milestones (POA&M) for correcting all findings and recommendations; and

(11)  Release the final report to the organization after approval by the HCA.