6.304-90 Required Signatures/Coordinations for Justification for OTFAOC.

(a)  Technical and requirements certification. Justifications for OTFAOC provided to DITCO contracting offices shall include the signatures of the Technical Cognizance Official and the Requirements Cognizance Official, unless the justification is for a telecommunication service submitted via a Telecommunication Service Request (TSR) or Telecommunication Service Order (TSO), (see section 6.303-1(b) for description of officials). For Justifications for OTFAOC submitted via TSR or TSO, the official's name, organization, phone, and date will suffice.

(b)  Justifications for Other than Full and Open Competition (OTFAOC) must be routed to the required certification, (excluding the requirements and technical certifications) review, and using one DISA Form 9 when the approving official is the HCA or two DISA Form 9s when the approving official is the SPE. A DISA form 9 is not required for PACA approval.

(c)  Concurrent Coordinations. The contracting officer shall prepare the following concurrent coordination email located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=j_a_templates , add form 9 to enclosure(s) (when the approving official is the HCA or SPE) along with the Justification for OTFAOC to obtain concurrent coordination on the Justification for OTFAOC from the offices shown in Table 6-1 below. The Disposition of Comments document and the DISA J&A form 9 for HCA approval located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=j_a_templates shall also be attached to the email.

Table 6-1

(1)  The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document or into the Justification for OTFAOC using track changes and returned to the contract specialist/contracting officer.

(2)  Upon receipt of the email, DISA Form 9(s) (if applicable), and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the Justification for OTFAOC. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and adjudicate as appropriate. The contract specialist/contracting officer shall provide the comments matrix to the coordinator to ensure that comments are resolved appropriately.

(3)  If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails and/or the DISA Form 9(s) in Tab 6 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the Justification for OTFAOC.

(d) PACA approval. After concurrent coordination, the contract specialist/contracting officer will then send the PACA approval email located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=j_a_templates to the HCO to obtain PACA approval. The Justification for OTFAOC and the consolidated Disposition of Comments document (and the Acquisition Plan if applicable, see DARS 6.303-2(S-91)) shall also be attached to the email. The HCO will forward the PACA approval email and attachments to "DITCO Competition Advocate Review" mailbox.

(e) HCA Approval. After concurrent coordination, the contract specialist/contracting officer will then send the HCA approval email and the (Internal) DISA J&A Form 9 for HCA approval with concurrent coordinations (templates located at located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=j_a_templates) to the HCO to obtain HCA review and approval. The justification for OTFAOC and the consolidated Disposition of Comments document (and the Acquisition Plan if applicable, see DARS 6.303-2(S-91)) shall also be attached to the email. When sending to the HCA for approval, the HCO will send the HCA approval email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.

(f) SPE Approval. When the approving official is the SPE, the contract specialist/contracting officer shall follow the process at 6.304-90 (c) to obtain concurrent coordination via (Internal) DISA J&A Form 9 for HCA approval in accordance with Table 6-1. After all concurrent coordination's are obtained and disposition of comments is complete, the contracting officer/contract specialist shall prepare the Justification for OTFAOC package and email it to the HCO. The Justification for OTFAOC package shall consist of a second DISA SPE Form 9 (Senior Level/External) prepared in accordance with the template at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=j_a_templates, the (Internal) DISA J&A Form 9 for HCA approval, the Justification for OTFAOC, and the Disposition of Comments document.

(1)  The HCO will forward the Justification for OTFAOC package to the ACA. After verifying that all comments received by reviewers are properly addressed in the Disposition of Comments document, the ACA will coordinate and obtain HQs legal (GC) coordination and forward the Justification for OTFAOC package to the HCA for review/coordination.

(2)  Once the HCA has coordinated on the Justification for OTFAOC package, it will be sent to the SPE for approval. Once approved, the DISA Form 9 and approved Justification for OTFAOC will be emailed to the contract specialist/contracting officer.

For Justification for OTFAOC, see Appendix G