7.103 Agency-head responsibilities.

(d)

(i)  Written APs shall be prepared for FAR Parts 8, 12, 15, and 16 acquisition requirements meeting the thresholds stated below and referenced in DFARS Part 207.103(d)(i). A customer is a "DISA Customer" when the requiring office is within DISA and all others are considered "Non-DISA Customer".

* For estimated total cost of contract or order.

** Defined in FAR 35.001

AC 11-01

7.103(S-90) through 7.104(S-90)

Approved 14 Oct 2010

(S-90) Exceptions.

(1)  The following acquisitions do not require either a Streamlined AP or a Standard AP:

(i)  Modifications within the scope of the contract;

(ii)  Orders under single award ID/IQs and BPAs;

(iii)  Basic research efforts in which the emphasis is on achieving specified objectives and knowledge rather than on achieving predetermined end results prescribed in a statement of specific performance characteristics. (This emphasis applies particularly during the early or conceptual phases of the research effort which includes Joint Capability Technology Demonstrations (JCTDs) and Advanced Concept Technology Demonstrations (ACTDs).)

(2)  The following acquisitions do not require a Streamlined AP if the total value of the acquisition, including options, is at or below the DFARS AP thresholds. However, these acquisitions do require a Standard AP if the total value of the acquisition, including options, is at or above the DFARS AP thresholds.

Telecommunications service requirements submitted via a TSR or TSO that will result in the award of a Communication Service Authorization (CSA) either through the IQO process or placed against an indefinite delivery contract.

(S-91) Required AP signatures/coordination.

(1)  DITCO processing of Streamlined APs for DISA Customer.

(i)  After coordination through their respective DITCO Section/Branch chiefs, the contracting officer shall prepare the email located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates to obtain concurrent coordination on the Streamlined AP from Legal, the Small Business Office and, if applicable, the Procuring Activity Competition Advocate (PACA). The Disposition of Comments Document at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates shall also be attached to the email.

Table 7-1.

* Procuring Activity Competition Advocate (PACA) must coordinate only if the AP is recommending other than full and open competition.

A DISA Form 9 is not required to obtain this concurrent coordination. The Streamlined AP for DISA customers is signed by the requirer, Contracting Officer and HCO.

(ii)  The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document which can be located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates or into the AP using track changes and returned to the contract specialist/contracting officer.

(iii)  Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the AP. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.

(iv)  If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails in Tab 5 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the AP and forward the Streamlined AP and Disposition of Comments document to the HCO for approval.

(2)  Standard Acquisition Plans (DISA and non-DISA Customers) and Streamlined Acquisition Plans for non-DISA Customers.

(i)  The following signatures are required on the acquisition plan:

(A)  Requirer (i.e., Program Manager, Service Manager or Project Leader).

(B)  Contracting Officer (CO).

(C)  AP Approval Authority (reference DARS 7.104 (S-90))

(ii)  Although the requiring office will work with the Contracting Officer and PL4 in preparing and finalizing the acquisition plan, the requiring office is responsible for obtaining the signatures and required coordination of the acquisition plan from the following offices: SDA, PEO, CAE, Head of the Requirements Office and DISA and/or DOD Chief Information Officer (CIO).

(iii)  The table below lists the offices that must coordinate via email or on the DISA Form 9. Column 1 applies when the HCO is the approving official (no form 9 required) and Column 2 applies when the HCA or SPE is the approving official. When the SPE is the approving official, a second DISA Form 9 is required as described in (c) below.

Table 7-2.

* DISA CIO or designee must coordinate whenever Clinger Cohen compliance is required. For MAIS programs, the DOD CIO and CAE must also coordinate.

** Procuring Activity Competition Advocate (PACA) and Agency Competition Advocate (ACA) must coordinate only if the AP is recommending other than full and open competition.

When CIO, CAE, PACA or ACA coordination is required, those offices must be added to the email coordination or the DISA Form 9 templates in the order listed in Table 7-2 above. The DISA Form 9 template to obtain HCA approval of an AP is located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates.

(iv)  Contracting Officer concurrent coordination process:

(A)  After coordination through the CO's section/branch chiefs, the CO shall send the "AP Concurrent Coord E-mail Standard DISA & NonDISA - Streamlined NonDISA Customers" email located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates with the AP, Disposition of Comments Document and DISA Form 9 (if applicable) concurrently to the following:

Table 7-3.

*Only required if the AP is recommending other than full and open competition.

(B)  The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document (https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates) or into the AP using track changes and returned to the contract specialist/contracting officer along with the DISA Form 9 (if applicable).

(C)  Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the AP. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.

(D)  If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails and DISA Form 9s (if applicable) in Tab 5 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the AP.

(E)  The contract specialist/contracting officer will then follow one of the three processes below to obtain approval of the AP.

(1)  HCO approves. Send the AP and Disposition of Comments to the HCO via email for review and approval.

(2)  HCA approves. Send the "AP HCA Approval Email" to the HCO to obtain HCA review and approval and attach the AP, DISA Form 9 and the consolidated Disposition of Comments document. The HCO will then forward the email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.

(3)  SPE approval of an AP.

Table 7-4.

(i)  A second DISA Form 9 (Senior Level) (https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates) is required when the SPE is the approving official. After coordination is obtained on the first DISA Form 9 in Table 7-2, Colum 2 up through the ACA, if applicable, the Requirer shall route the DISA Form 9 non-concurrently to obtain coordination from the offices listed in Table 7-4. After coordination is obtained from the PEO, CAE and HQ Legal Counsel, the requirer shall then send the DISA Form 9 to the CO along with the acquisition plan. If the proposed contract action is a single award indefinite delivery indefinite quantity (IDIQ) contract above $103M, the Determination & Finding (D&F) for the award of a single-award task or delivery order contract exceeding $103 million and the Congressional notifications required by FAR 16.504(c)(1)(ii)(D) shall be forwarded to the SPE along with the AP using the DISA Form 9 (Senior Level) located at { https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates }. 

(ii)  The Contracting Officer will then send the "AP SPE Approval Email" located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=acquisition_plan_ap_templates or the "DISA Form 9 - Single Award IDIQ over $103M" email located at https://www.ditco.disa.mil/DitcoContractingTemplates/doku.php?id=d_f_for_single_award_task_or_delivery_order_contract_exceeding_103m, as applicable, to the HCO to obtain HCA review/coordination and SPE approval. Attach the AP, both DISA Form 9s and the consolidated Disposition of Comments document along with the D&F and congressional notification letters (if required). The HCO will then forward the email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.