17.504-90 Economy Act D&F Procedures for Outgoing MIPRs.

(a)  Preparation. The Requirements Office prepares the Economy Act D&F. The D&F is appropriate for obtaining a single item or "one-time" supplies and/or services. Appendix C, Part - III, Chart 1 illustrate the processes for Economy Act D&Fs within DoD and outside of DoD.

(1)  Economy Act D&F. Use one of the samples to develop an Economy Act D&F (See Appendix C).

(2)  Market Research. The use of the D&F does not alleviate the requirement to perform market research to determine if any existing in-house DISA contract can satisfy the requirement. A summary of the market research conducted, including why a DITCO contract, a contract DITCO could order against, or a new DITCO contract will not suffice must be part of the D&F.

(3)  Performance Work Statement (PWS). Provide a PWS for services or a product description if the item is a COTS product.

(4)  Independent Government Cost Estimate. Provide cost and pricing information that supports the overall estimated costs. This document will vary in complexity and detail, depending upon the nature of the requirement (See IGCE Deskbook for additional guidance on IGCE preparation).

(5)  DISA Form 9 Summary Sheet is used for staffing, coordinating, and approving the Economy Act D&F.

(6) HCO Logs. Each HCO is required to maintain an Economy Act D&F Log. The Log shall contain the ID number (Sample - DF09-001), date received, description, cost, requirement office, servicing agency, HCO POC, approval level, date approved or disapproved (as applicable), and comments. Each HCO will insure the PL21 staff has electronic access to the log.

(b)  D&Fs. For all Economy Act orders exceeding $100,000, the requiring office shall prepare an D&F (for non-recurring requirements) or incorporate the information required by a D&F into a SA (for recurring requirements). The sample formats 1 through 4 for the D&Fs are located at Appendix C, PART II, Sample Economy Act D&Fs.

(c)  Legal Review. Review of Economy Act D&Fs by General Counsel is at the discretion of the approving authority.

(d)  Staffing and Coordination. In all instances the staffing and coordination of the Economy Act D&Fs will utilize a DISA Form 9. The minimum required routing is the Deputy Principal Director for the Requirements Office and the appropriate HCO. For Economy Act D&Fs requiring approval at a level above the HCO, the DISA Form 9 shall include the ACA, the HCA, and the SPE when required

(e)  Approval Authority. For Economy Act D&Fs, the concurrence and approval authorities are listed in Table 17-1. In most instances the approval will be made by the appropriate HCO (under $150K within DoD) or the HCA ($150K or greater within DoD and any amount outside DoD with an agency required to comply with the FAR). In rare instances when the servicing activity does not comply with the FAR and DFARS, the approval authority will be the SPE. In those instances, the HCA signs the D&F in the "RECOMMENDING APPROVAL" block with the SPE's signature constituting approval.