42.1503 Procedures.

(a)  Refer to the Introduction to CPARS Deskbook and CPARS Policy Guide located at https://www.ditco.disa.mil/hq/deskbooks.asp. Past performance assessments are a combined responsibility of the AO (program office representative), Assessing Official Representatives (AOR) (AO/AOR may be the Contracting Officer Representative (COR), Task Monitor (TM), or evaluator), Contracting Officer (KO), Contract Specialist (CS), Reviewing Official (RO), and Contractor Representative (CR).

(b)  Prepare CPARs timely to ensure the integrity of the PPI. The KO and FP from the contracting office appoint AOs (PM and CORs) and the AORs to write the CPAR. If the AO/AOR is the COR, then the AO/AOR designation will be included in the COR appointment letter.

(S-90)  The FP can register contracts automatically or manually. The Contract Data Entry (CDE) is an optional role. CDEs can only register contracts manually. The FP registers the AO, AOR, and CR while registering the contract for CPARS. When the CPAR record is established, all applicable users are notified via email with account information. When the CPAR is ready for contractor review, CPARS sends an email notice to the CR.

(S-91)  CRs have 30 calendar days to respond to the CPAR and 7 days to request a meeting to discuss the CPAR if necessary. CRs may concur or non-concur by providing responses or additional information. If the CR does not respond within 30 days, an electronic notice is sent to the AO. The AO can then decide to grant an extension for the CR's response or close the CPAR which is then uploaded into PPIRS. Once the CR concurs / non-concurs, the CPAR is sent back to the AO.

(S-92)  If the contractor non-concurs, the AO can modify the CPARs based on clarifications received and/or send to the Reviewing Official (RO). The RO provides comments if the CPAR is contentious and has the authority to make a unilateral final decision.

(d)

(1)  The DISA CPARS Agency POC has access to all DISA records in CPARS. Senior Command Officials (SCO) are Contracting Branch Chiefs or Contracting Section Chiefs and only have access to CPARs assigned to their particular branch or section.

(2)  Access to CPARS is restricted to authorized Government personnel and contractors registered and approved for access. Contractors cannot assume the FP, AO, AOR, or RO roles. However, contractors may assume the role of Contract Data Entry (CDE). CDE personnel register contracts only and are to work in conjunction with the FP. Contractors with government awards subject to CPARS serve as CRs and provide the contractor comments within CPARS.

(S-93)  See the DoD Guide to Collection and Use of Past Performance Information (May 2003) located at http://www.cpars.gov/cparsfiles/cpars/refmatl.htm for additional guidance on protecting PPI.