6.304-90 Required Signatures/Coordinations for Justification for OTFAOC.

(a)  Technical and requirements certification. Justifications for OTFAOC provided to DITCO contracting offices shall include the signatures of the Technical Cognizance Official and the Requirements Cognizance Official, unless the justification is for a telecommunication service submitted via a Telecommunication Service Request (TSR) or Telecommunication Service Order (TSO). (See section 6.303-1(b) for description of officials). For Justifications for OTFAOC submitted via TSR or TSO, the official's name, organization, phone, and date will suffice.

(b)  Justifications for Other than Full and Open Competition (OTFAOC) must be routed to the required certification, (excluding the requirements and technical certifications) review, and approval officials using a DISA Form 9 when the approving official is the HCA or SPE.

(c)  The contracting officer shall prepare the following email along with the Justification for OTFAOC to obtain concurrent coordination on the Justification for OTFAOC from the offices shown in Table 6-1 below. The Disposition of Comments document at https://workspaces.disa.mil/gm/document-1.9.928133/DISA%20Form%209%20Disposition%20of%20Comments.xls shall also be attached to the email.

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TO: {Insert title from Table 6-1 below for each individual/office required to provide concurrent coordination based on the estimated value of the Justification for OTFAOC}

SUBJECT: {Insert Title of Justification for OTFAOC}

Request your coordination on subject Justification for Other Than Full and Open Competition (OTFAOC). Comments must be inserted in the attached Disposition of Comments document by completing the document as follows:

Column A - Insert your office symbol and name.

Column B - Insert the date.

Column C Insert the Justification for OTFAOC paragraph number

Column D - Insert your comment and/or suggested change to the Justification for OTFAOC paragraph number.

Comments may also be inserted directly into the Justification for OTFAOC using track changes. When this is done, the contract specialist/contracting officer will insert the comments into the Disposition of Comments document. Since an error could be made in doing so, it is highly recommended the reviewer insert any comments into the Disposition of Comments document.

Please note this is a concurrent coordination process and the Justification for OTFAOC will not be routed back through your office again unless specifically requested or a non-concurrence is provided.

Please indicate your coordination, coordination with comments or non-concurrence via email and return the Disposition of Comments document (if comments are provided) to {insert contract specialist/contracting officer name you want the documents returned to}.

Request your coordination no later than {insert date this is 5 business days beginning with the next business day.}

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

2  Enclosures

1  Justification for OTFAOC

2  Disposition of Comments document

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Table 6-1

(d)  The coordinating offices shall either non-concur, concur or concur with comments.. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document or into the Justification for OTFAOC using track changes and returned to the contract specialist/contracting officer.

(e)  Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the Justification for OTFAOC. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.

(f)  If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails in Tab 6 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the Justification for OTFAOC.

(g)  The contract specialist/contracting officer will then send the following email to the HCO to obtain either HCA or PACA review and approval and attach the Justification for OTFAOC and the consolidated Disposition of Comments document (and the Acquisition Plan if applicable, see DARS 6.303-2(S-91)) to the email. When the approval authority is the HCA, the DISA Form 9 template located at https://workspaces.disa.mil/gm/document-1.9.1245777/DISA%20Form%209%20HCA%20JA%20Approval.pdf must also be prepared and attached to the email.

(h)  When sending to the PACA for approval, the HCO will forward the following email and attachments to "DITCO Competition Advocate Review" mailbox.

TO: {HCO}

Please forward the following email to the PACA for approval.

TO: {PACA}

SUBJECT: {Insert Title of Justification for OTFAOC}

Request your review/approval on subject Justification for OTFAOC (Enclosure 1). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual emails showing concurrence by each office are filed in Tab 6 (IT) or Tab A05 (IQO) of EDMS and are not attached to this email. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).

If you approve, please return the approved Justification for OTFAOC to {insert contract specialist/contracting officer name you want the documents returned to} via email.

Request your approval within 5 working days.

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

3  Enclosures

1  Justification for OTFAOC

2  Disposition of Comments Document

3  Acquisition Plan (if applicable, see DARS 6.303-2(S-91)

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(i)  When sending to the HCA for approval, the HCO will send the following email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.

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TO: {HCO}

Please forward the following email as listed on the attached DISA Form 9.

TO: { HCA}

SUBJECT: {Insert Title of Justification for OTFAOC}

Request your review/approval on the attached DISA Form 9 (Enclosure 1) and subject Justification for OTFAOC (Enclosure 2). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 6 (IT) or Tab A05 (IQO) of EDMS and are not attached to this email. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 3).

If you approve, please return the signed DISA Form 9 and approved Justification for OTFAOC to {insert contract specialist/contracting officer name you want the documents returned to} via email.

Request your approval within 5 working days.

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

4  Enclosures

1  DISA Form 9

2  Justification for OTFAOC

3  Disposition of Comments Document

4  Acquisition Plan (if applicable, see DARS 6.303-2(S-91)

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(j)  When the approving official is the SPE, the contract specialist/contracting officer shall follow the same process above to obtain concurrent coordination in accordance with Table 6-1. After all concurrent coordination's are obtained and disposition of comments is complete, the contracting officer/contract specialist shall prepare the Justification for OTFAOC package and email it to the HCO. The Justification for OTFAOC package shall consist of the DISA Form 9 prepared in accordance with the template at https://workspaces.disa.mil/gm/document-1.9.1245832/DISA%20Form%209%20SPE%20JA%20Approval.pdf, the Justification for OTFAOC and the Disposition of Comments document.

(k)  The HCO will forward the Justification for OTFAOC package to the ACA. After verifying that all comments received by reviewers are properly addressed in the Disposition of Comments document, the ACA will coordinate and obtain HQs legal (GC) coordination and forward the Justification for OTFAOC package to the HCA for review/coordination.

(l)  Once the HCA has coordinated on the Justification for OTFAOC package, it will be sent to the SPE for approval. Once approved, the DISA Form 9 and approved Justification for OTFAOC will be emailed to the contract specialist/contracting officer.

For Justification for OTFAOC, see Appendix G