7.103 Agency-head responsibilities.

(d)

(i)  Written APs shall be prepared for FAR Parts 8, 12, 15, and 16 acquisition requirements meeting the thresholds stated below and referenced in DFARS Part 207.103(d)(i). A customer is a "DISA Customer" when the requiring office is within DISA and all others are considered "Non-DISA Customer".

* For estimated total cost of contract or order.

** Defined in FAR 35.001

AC 11-01

7.103(S-90) through 7.104(S-90)

Approved 14 Oct 2010

(S-90) Exceptions.

(a)  The following acquisitions do not require either a Streamlined AP or a Standard AP:

(1)  Modifications within the scope of the contract;

(2)  Orders under single award ID/IQs and BPAs;

(3)  Basic research efforts in which the emphasis is on achieving specified objectives and knowledge rather than on achieving predetermined end results prescribed in a statement of specific performance characteristics. (This emphasis applies particularly during the early or conceptual phases of the research effort which includes Joint Capability Technology Demonstrations (JCTDs) and Advanced Concept Technology Demonstrations (ACTDs).)

(b)  The following acquisitions do not require a Streamlined AP if the total value of the acquisition, including options, is at or below the DFARS AP thresholds. However, these acquisitions do require a Standard AP if the total value of the acquisition, including options, is at or above the DFARS AP thresholds.

(1)  Telecommunications service requirements submitted via a TSR or TSO that will result in the award of a Communication Service Authorization (CSA) either through the IQO process or placed against an indefinite delivery contract.

(S-91)  Required AP signatures/coordination.

(1)  DITCO processing of Streamlined APs for DISA Customer.

(i)  After coordination through their respective DITCO Section/Branch chiefs, the contracting officer shall prepare the following email to obtain concurrent coordination on the Streamlined AP from Legal, the Small Business Office and, if applicable, the Procuring Activity Competition Advocate (PACA). The Disposition of Comments Document at https://workspaces.disa.mil/gm/document-1.9.1621415/DISA%20Form%209%20Disposition%20of%20Comments.xls shall also be attached to the email.

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TO: {Insert title from Table 7-1 below for each individual/office required to provide concurrent coordination}

SUBJECT: {Insert Title of Streamlined Acquisition Plan}

Request your coordination on subject Acquisition Plan (AP). Comments must be inserted in the attached Disposition of Comments document by completing the document as follows:

Column A - Insert your office symbol and name.

Column B - Insert the date.

Column C - Insert the AP paragraph number.

Column D - Insert your comment and/or suggested change to the AP paragraph number.

Alternatively, comments may be inserted directly into the AP using track changes. When this is done, the contract specialist/contracting officer will insert the comments into the Disposition of Comments document. Since an error could be made in doing so, it is highly recommended the reviewer insert any comments into the Disposition of Comments document.

Please note this is a concurrent coordination process and the AP will not be routed back through your office again unless specifically requested or a non-concurrence is provided.

Please indicate your coordination, coordination with comments or non-concurrence via email and return the Disposition of Comments document (if comments are provided) to {insert contract specialist/contracting officer name you want the documents returned to}.

Request your coordination no later than {insert date that is 5 business days beginning with the next business day.}

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

2  Enclosures

1  Streamlined AP

2  Disposition of Comments document

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Table 7-1.

* Procuring Activity Competition Advocate (PACA) must coordinate only if the AP is recommending other than full and open competition.

A DISA Form 9 is not required to obtain this concurrent coordination. The Streamlined AP for DISA customers is signed by the requirer, Contracting Officer and HCO.

(ii)  The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document which can be located at https://workspaces.disa.mil/gm/document-1.9.1621415/DISA%20Form%209%20Disposition%20of%20Comments.xls or into the AP using track changes and returned to the contract specialist/contracting officer along with the DISA Form 9.

(iii)  Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the AP. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.

(iv)  If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails in Tab 5 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the AP and forward the Streamlined AP and Disposition of Comments document to the HCO for approval.

(2)  Standard Acquisition Plans (DISA and non-DISA Customers) and Streamlined Acquisition Plans for non-DISA Customers.

(i)  The following signatures are required on the acquisition plan:

(A)  Requirer (i.e., Program Manager, Service Manager or Project Leader).

(B)  Contracting Officer (CO).

(C)  AP Approval Authority (reference DARS 7.104 (S-90))

(ii)  Although the requiring office will work with the Contracting Officer and PL4 in preparing and finalizing the acquisition plan, the requiring office is responsible for obtaining the signatures and required coordination of the acquisition plan from the following offices: SDA, PEO, CAE, Head of the Requirements Office and DISA and/or DOD Chief Information Officer (CIO).

(iii)  The table below lists the offices that must coordinate on the DISA Form 9. Column 1 applies when the HCO is the approving official and Column 2 applies when the HCA or SPE is the approving official. When the SPE is the approving official, a second DISA Form 9 is required as described in (c) below.

Table 7-2.

* DISA CIO or designee must coordinate whenever Clinger Cohen compliance is required. For MAIS programs, the DOD CIO and CAE must also coordinate.

** Procuring Activity Competition Advocate (PACA) and Agency Competition Advocate (ACA) must coordinate only if the AP is recommending other than full and open competition.

When CIO, CAE, PACA or ACA coordination is required, those offices must be added to the DISA Form 9 templates in the order listed in Table 7-2 above. DISA Form 9 templates to obtain either HCO or HCA approval of an AP are located as follows:

DISA Form 9 template for HCO Approval - https://workspaces.disa.mil/gm/document-1.9.1622033/DISA%20Form%209%20HCO%20approval%20of%20AP.pdf

DISA Form 9 template for HCA approval - https://workspaces.disa.mil/gm/document-1.9.1622046/DISA%20Form%209%20HCA%20approval%20of%20AP.pdf

(iv)  Contracting Officer concurrent coordination process:

(A)  After coordination through the CO's section/branch chiefs, the CO shall send the following email with the AP, Disposition of Comments Document and DISA Form 9 concurrently to the following:

Table 7-3.

*Only required if the AP is recommending other than full and open competition.

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TO: {Insert title for each individual/office required to provide concurrent coordination}

SUBJECT: {Insert Title of AP}

Request your coordination on subject Acquisition Plan (AP). Comments must be inserted in the attached Disposition of Comments document by completing the document as follows:

Column A - Insert your office symbol and name.

Column B - Insert the date.

Column C - Insert the AP paragraph number.

Column D - Insert your comment and/or suggested change to the AP paragraph number.

Comments may also be inserted directly into the AP using track changes. When this is done, the contract specialist/contracting officer will insert the comments into the Disposition of Comments document. Since an error could be made in doing so, it is highly recommended the reviewer insert any comments into the Disposition of Comments document.

Please note this is a concurrent coordination process and the AP will not be routed back through your office again unless specifically requested or a non-concurrence is provided.

Please indicate your coordination, coordination with comments or non-concurrence on the DISA Form 9 and return it, the AP and the Disposition of Comments document (if comments are provided) to {insert contract specialist/contracting officer name you want the documents returned to}.

Request your coordination no later than {insert date this is 5 business days beginning with the next business day.}

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

3  Enclosures

1  AP

2  Disposition of Comments document

3  DISA Form 9

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(B)  The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document (https://workspaces.disa.mil/gm/document-1.9.1621415/DISA%20Form%209%20Disposition%20of%20Comments.xls) or into the AP using track changes and returned to the contract specialist/contracting officer along with the DISA Form 9.

(C)  Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the AP. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.

(D)  If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails and DISA Form 9s in Tab 5 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the AP.

(E)  The contract specialist/contracting officer will then follow one of the three processes below to obtain approval of the AP.

(1)  HCO approves. Send the AP, DISA Form 9 and Disposition of Comments to the HCO via email for review and approval.

(2)  HCA approves. Send the following email to the HCO to obtain HCA review and approval and attach the AP, DISA Form 9 and the consolidated Disposition of Comments document. The HCO will then forward the email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.

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TO: {HCO}

Please forward the following email to the HCA.

TO: {HCA}

SUBJECT: {Insert Title of AP }

Request your review/approval on subject AP (Enclosure 1). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 5 (IT) or Tab A05 (IQO) of EDMS and are not shown on the attached DISA Form 9. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).

If you approve, please return the approved AP to {insert contract specialist/contracting officer name you want the documents returned to} via email.

Request your approval within 5 working days.

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

3  Enclosures

1  AP

2  Disposition of Comments Document

3  DISA Form 9

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(3)  SPE approval of an AP.

Table 7-4.

(i)  A second DISA Form 9 (Senior Level) (https://workspaces.disa.mil/gm/document-1.9.1622059/DISA%20Form%209%20SPE%20approval%20of%20AP.pdf) is required when the SPE is the approving official. After coordination is obtained on the first DISA Form 9 in Table 7-2, Colum 2 up through the ACA, if applicable, the requirer shall route the DISA Form 9 non-concurrently to obtain coordination from the offices listed in Table 7-4. After coordination is obtained from the PEO, CAE and HQ Legal Counsel, the requirer shall then send the DISA Form 9 to the CO along with the acquisition plan. If the proposed contract action is a single award indefinite delivery indefinite quantity (IDIQ) contract above $103M, the Determination & Finding (D&F) for the award of a single-award task or delivery order contract exceeding $103 million and the Congressional notifications required by FAR 16.504(c)(1)(ii)(D) shall be forwarded to the SPE along with the AP using the DISA Form 9 (Senior Level) located at {https://workspaces.disa.mil/gm/document-1.9.1942809/DISA%20Form%209%20SPE%20approval%20of%20AP%20and%20Single%20IDIQ.pdf }.

(ii)  The Contracting Officer will then send one of the following emails, as applicable, to the HCO to obtain HCA review/coordination and SPE approval. Attach the AP, both DISA Form 9s and the consolidated Disposition of Comments document along with the D&F and congressional notification letters (if required). The HCO will then forward the email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.

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Send this email when the D&F and congressional notification letters are not required:

TO: {HCO}

Please forward the following email to the HCA.

TO: {HCA}

SUBJECT: {Insert Title of AP }

Request your review on subject AP (Enclosure 1). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 5 (IT) or Tab A05 (IQO) of EDMS and are not shown on the attached DISA Form 9. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).

If you concur, please coordinate on both DISA Form 9s and forward the AP along with the 2nd DISA Form 9 to the SPE for approval.

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

4  Enclosures

1  AP

2  Disposition of Comments Document

3  DISA Form 9

4  DISA Form 9 (Senior Level)

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Send this email when the D&F and congressional notification letters are required:

TO: {HCO}

Please forward the following email to the HCA.

TO: {HCA}

SUBJECT: {Insert Title of AP }

Request your review on subject AP (Enclosure 1), D&F (Enclosure 5) and Congressional notification letters (Enclosure 6). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 5 (IT) or Tab A05 (IQO) of EDMS and are not shown on the attached DISA Form 9. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).

If you concur, please coordinate on both DISA Form 9s and forward the AP, D&F and Congressional notification letters along with the 2nd DISA Form 9 to the SPE for approval.

If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.

6  Enclosures

1  AP

2  Disposition of Comments Document

3  DISA Form 9

4  DISA Form 9 (Senior Level)

5  D&F for Single Award Task or Delivery Order Contract Exceeding $103 Million

6  Congressional Notification Letters

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