PRE-NEGOTIATION BUSINESS CLEARANCE MEMORANDUM

In accordance with FAR Subpart 15.406 and DFARS Subpart 215.406, the following information for the record and pre-negotiation objectives are established for this acquisition:

1.  Contracting Office Code:

2.  Funding Document/Purchase Request No.:

Funding Document/Purchase Request Amend No.:

Type of Funds:

Total Dollar Amount:

Funding Profile:

Current period/year: $

Option period/year 2: $

Option period/year 3: $

Option period/year 4: $

(NOTE: (FY and amount) _________ funds are subject to availability;

(FY and amount) __________ funds are for planning purposes only.)

3.  Independent Government Cost Estimate (IGCE): An IGCE was furnished by (give individual's name, title, organizational and/or customer code) on (date) in the total amount of

$____________________.

4.  Scope Determination: If this is a sole source contract modification, there is a requirement for a scope determination. This memo should fully document the basis used. Scope determination required: Yes ( )No ( ).

5.  Solicitation and Amendments Summary:

6.  Type of Action: (new contract, final pricing, or contract modification)

7.  Planning Documents: Advance Acquisition Plan, dated:

8.  Synopsis Issued On:

9.  Description of Item Being Acquired:

10.  Required Delivery Date or Period of Performance:

11.  Competition:

12.  Small Business Set-Aside Information:

13.  No Contractor appearing on the Debarred, Suspended and Ineligible Prospective Contractors List was issued a copy of the solicitation: Yes (__) No (__).

14.  Type of Contract: _____________________. The Contracting Officer, (insert name), approved the contract type on _____________________.

15.  Required Approvals*: Other Approvals, as appropriate. Any required modifications to any of the referenced acquisition documents should reflect both the revision and subsequent approval.

16.  Background:

17.  Delay(s) in Procurement Process:

18.  Submission of cost and pricing data by Contractor(s) and Subcontractor(s): In accordance with FAR Subpart 15.406, the Contractor(s) and applicable subcontractor(s) have submitted cost and pricing data or request for waivers: Yes (__) No (__).

19.  Other Information Relative to Offeror(s): ____________________________________

20.  Competitive Range Determination: In accordance with FAR Subpart 15.306, the contracting officer has determined that the following proposals are in the competitive range, for the reasons stated below: _____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

The following proposal(s) was determined to be so deficient as to have no reasonable chance of being selected for award, as further described below:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

21.  Technical Analysis of Offers:

Technical Terms and Conditions:

Technical Evaluation Report was received on

The technical evaluation board consisted of

The contracting officer briefed the technical evaluation board on

22.  Objectives for Negotiation:

a. A clear and concise explanation of each issue raised in the technical evaluation should be addressed below. Also include a narrative of the thinking that establishes the Government's objectives as it relates to quality that should be expressed and evaluated for the following issues:

(1)  Technical Capability Issues:

(2)  Management Capability Issues:

(3)  Personnel Qualifications Issues:

(4)  Prior Experience Issues:

(5)  Past Performance Issues:

(6)  Schedule Compliance Issues:

(7)  Other Issues:

b.  Cost/Price: In accordance with FAR Subpart 15.404-2 and DFARS Subpart 215.404-2, field pricing reports were/were not requested. Audit reports/rate verifications on the offerors are in the contract file. In addition to the discrepancies noted in the technical/management proposals, issues noted by the auditor will be included in the discussions with the offerors to be addressed in their final proposal revision. The auditors will participate in discussions: Yes ( ) No ( ).

Company Government

Proposed Cost Elements Objective

Direct Labor: Direct Labor:

Overhead/G&A: Overhead/G&A:

Materials/ODCs: Materials/ODCs:

Profit/Fee: Profit/Fee:

Or

CLIN 0001

Direct Labor: Direct Labor:

Overhead/G&A: Overhead/G&A:

Materials/ODCs: Materials/ODCs:

Profit/Fee: Profit/Fee:

CLIN 0002

Direct Labor: Direct Labor:

Overhead/G&A: Overhead/G&A:

Materials/ODCs: Materials/ODCs:

Profit/Fee: Profit/Fee:

Also include any supporting narrative that helps to establish the Government's pre-negotiation cost objectives.

23.  Profit/fee analysis.

Discuss the use of Weighted Guidelines in accordance with DFARS Subpart 215.404.

Use of modified weighted guidelines and or alternate structured approach, state rationale:

Exhibit A to Subpart 15.406(S-90)

Pre-Negotiation Business Clearance Memorandum

Signature/Approval Page

________________________ ___________________________________

(Date) Contract Specialist

________________________ ___________________________________

(Date) Contracting Officer

_________________________ ___________________________________

(Date) DITCO Cost Analyst

PRE-NEGOTIATION OBJECTIVES - APPROVED:

___________ ___________________________________

(Date) (Appropriate approval level)

Exhibit A to Subpart 15.406(S-90)