Responsibilities-AMOfc:

a.  Contracting officers shall obtain approval to the extent required under "Approval Authorities" above, before using any clause other than one prescribed by FAR or DFARS. Approval of modifications to non-prescription clauses shall be obtained in the same manner as when the clauses were originally approved.

b.  Contracting personnel shall obtain advice and assistance as needed from the Activity General Counsel (Code AL) in preparing written requests for approval of a clause.

c.  The contracting officer shall prepare written documentation requesting approval of the use of the clause. The request package shall contain an explanation of the clause and rationale for its use. The request package shall also justify use of the clause other than one prescribed by FAR or DFARS. The request package shall include comments and advice obtained from Code AL. The contract specialist shall ensure that all documents generated during the review and approval process are made a part of the contract file.

d.  The contracting officer shall submit the request package to the Chief, Acquisition Planning and Procedures Office for forwarding to the HCA, AMOfc.

e.  The Chief, Acquisition Planning and Procedures Office shall review the documentation, research the issue, and coordinate with the appropriate directorates/offices. If the issue does not have a significant impact on the public, forward to the HCA, AMOfc who has approval authority. If the issue does have a significant impact on the public, the Chief, Acquisition Planning and Procedures Office shall forward to the Director of the Defense Acquisition Regulations (DAR) Council for processing, after coordinating with the Agency General Counsel (Code AL), to the Director of Defense Procurement.

f.  The Chief, Acquisition Planning and Procedures Office shall notify contracting personnel as to approval or denial of requests. The clause(s) shall not be used until such notification is received.

g.  The Chief, Acquisition Planning and Procedures Office shall ensure that all approved class deviations are included in the Automated Contract Preparation System for immediate accessibility by contracting personnel.

h.  The Chief, Acquisition Planning and Procedures Office shall ensure that all DISA procurement regulations are changed to the extent necessary to reflect the approval of clauses.

i.  The Chief, Acquisition Planning and Procedures Office shall annually conduct a formal review of all clauses in use, other than FAR or DFARS clauses, and provide a report of the review for the HCA, AMOfc. The report shall include recommendations for the retention, modification, or deletion of each such clause.