RATIFICATION CHECKLIST OF REQUIRED DOCUMENTATION

1.  From the individual(s) who made the unauthorized commitment: A statement coordinated through the supervisor from the individual(s) who made the unauthorized commitment that explains:

_____The circumstances surrounding the commitment.

_____The bona fide Government requirement purchased.

_____Why normal procurement procedures were not followed.

_____What goods or services were received or what benefit was derived, and its value.

_____Copies of orders, invoices, or other evidence of the transaction.

2.  From the individual's supervisor: If in concurrence with the ratification, the supervisor forwards the documentation to the Cognizant contracting officer with an endorsement that

_____Verifies the accuracy and completeness of the individual's documentation being forwarded.

_____Describes any corrective measures taken to include disciplinary action.

_____Provides a purchase funding for the ratifying action.

3.  From the cognizant contracting officer: The contracting office that would have been responsible for the procurement had it gone through the proper channels shall:

_____Review the documentation/endorsements and prepare a summary statement assessing the facts and circumstances in the case to include the adequacy of the records and circumstances in the case to include the adequacy of the records and documentation provided, clarification of any doubtful questions of facts, and recommendations.

_____Prepare a determination and finding (D&F) document, addressing the following in FAR Subpart 1.602-3(c):

_____The ratifying official could have granted authority to enter or could have entered into a contractual commitment at the time it was made and still has the authority to do so FAR Subpart 1.602-3(c)(2).

_____The contract would otherwise have been proper, if it had been procured by an appropriate contracting officer FAR Subpart 1.602-3(c)(3).

_____The price is fair and reasonable FAR Subpart 1.602-3(c)(4).

_____A copy of the legal opinion FAR Subpart 1.602-3(c)(5).

_____Funds are available and were available at the time the unauthorized commitment was made FAR Subpart 1.602-3(c)(6).

_____Recommendation for ratification shall include the aforementioned.

4.  Approval authority FAR Subpart 1.602-3 and DAR Subpart 1.602-3(b)(3). For DISA actions above the simplified acquisition threshold, the ratification-approving official is the SPE. For DISA actions at or below the simplified acquisition threshold and non-DISA actions above the simplified acquisition threshold, the cognizant ratification-approving official is the Head of the Contracting Activity (HCA). For non-DISA actions at or below the simplified acquisition threshold, the cognizant ratification-approving official is the respective DISA Head of the Contracting Office (HCO), with electronic mail (e-mail) notification to the DISA HCA.