52.232-9000 Wide Area WorkFlow (WAWF)

As prescribed in 232.7004(S-90), use the following clause:

WIDE AREA WORKFLOW (WAWF) (3 OCT 2008)

(a)  As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Mar 2008), Contractors must submit payment requests in electronic form. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply. To facilitate this electronic submission, the Defense Information Systems Agency (DISA) has implemented the DoD sanctioned Wide Area WorkFlow (WAWF) for contractors to submit electronic payment requests and receiving reports. The contractor shall submit electronic payment requests and receiving reports via WAWF. For payment problems related to WAWF, the contractor should contact the Acceptor identified.

(b)  Definitions:

Acceptor: Contracting Officer's Representative, Task Monitor, or other government acceptance official as identified in the contract/order.

Local Processing Office (LPO): Government office responsible for certifying invoices.

Pay Official: Defense Finance and Accounting Service (DFAS) payment office identified in the contract/order.

SHIP To/Service Acceptor DoDAAC: Acceptor DoDAAC or DCMA DoDAAC (as specified in the contract/order).

LPO DoDAAC: Certifying Office DoDAAC (only required when the Payment Office DoDAAC is HQ0251 and the LPO DoDAAC field is marked as mandatory in WAWF).

DCAA Auditor DoDAAC: Used when DCAA invoice approval is required by the contract/order and the field is marked as mandatory in WAWF-RA. (Click the DCAA Audit Office Locator Link in WAWF and enter zip code of your CAGE code address).

(c)  WAWF Contractor Input Information - ** IMPORTANT! **

The contractor shall use the following information in creating electronic payment requests in WAWF:

To create electronic payment requests and receiving reports, go to the following WAWF production website at https://wawf.eb.mil .

Invoice Type in WAWF:

If billing for Materials Only or a combination of Materials and Services, select "Invoice and Receiving Report (Combo)".

If billing for Services Only, select "2-n-1 (Services Only)"

If billing for Cost-Reimbursement, Time-and-Materials, and Labor Hour- Contracts, select "Cost Voucher"

(**Cost Vouchers require invoices to be sent to DCAA for approval, therefore a DCAA DoDAAC is required A letter of "DCAA Approval for Direct Invoice Submittal" is required to be attached to all Direct-Bill Cost Vouchers.**)

Acceptor: (Contracting Officer/Specialist must insert the following information)

Ship To/Service Acceptor DoDAAC:

Name:

Phone Number:

E-Mail:

LPO: (Contracting Officer/Specialist must insert one of the following LPOs information for the appropriate location only if the Payment Office DoDAAC is HQ0251. Delete this LPO field from the clause if the Payment Office DoDAAC will be other than HQ0251 ).

LPO DODAAC: HC1013

LPO Inquiry Phone Number: 618-229-9228

LPO DODAAC: HC1019

LPO Inquiry Phone Number: 808-472-0564

LPO DODAAC: HC1021

LPO Inquiry Phone Number: 011-49-6302-677322

Pay Official: Pay DoDAAC: (Contracting Officer/Specialist must insert Pay Official DoDAAC. Pay official DODAAC must match Payment Office information on the front of the solicitation/contract/order) Note: For Pay DoDAAC HQ0131, do not use a LPO DoDAAC.

For payment processing questions, contact the following DFAS office as specified in the contract/order:

Columbus Center -- 1-800-756-4571

HQ0131 - Option 2, then Option 2

HQ0251 - Option 2, then Option 1 or call the respective LPO inquiry phone number, listed above.

E-Mail Notifications:

For Acceptors: To facilitate payment processing, the contractor shall send an additional e-mail notification to the Acceptor by clicking on the "Send More Email Notifications" link after submitting a document in WAWF.

(d)  Points of Contact: Reference clause 52.204-9000, Points of Contact, for Contracting Officer, Contract Specialist, Customer/COR/TM and Contractor Points of Contact information.

(e)  Information: Additional DISA WAWF guidance and information for both contractor and government personnel is available at http://www.ditco.disa.mil/hq/WAWF/.

(End of clause)