PGI 15.402-90 Instructions for completing form "Reporting Requirements for Purchases from Exclusive Distributors/Dealers".

(a)  The form "Reporting Requirement for Purchases from Exclusive Distributors/Dealers" which has been loaded into DPACS for completion by the contracting officer will include the following information:

(1)  Contractor name and DUNS number (Exclusive/Distributor/Dealer)

(2)  Subcontractor name and DUNS number (e.g., OEM/actual manufacturer)

(3)  Contract Number, Modification or Order Number if applicable;

(4)  Date and amount of the contract action;

(5)  Steps taken to attempt price analysis without requiring cost-type data;

(6)  Contractor's rationale for refusing to provide the data;

(7)  Actions taken by the contracting activity to obtain the data;

(8)  Data used to determine price reasonableness and the resulting determination; and,

(9)  Actions planned to avoid this situation in the future.

(b)  DLA contracting activities will report this information on a quarterly basis by January 30 for October 1 - December 31 actions; April 30 for January 1 - March 31 actions; July 30 for April 1 - June 30 actions; and October 30 for July 1 - September 30 actions. J-73 will ensure the completeness of the form and submit results through J-7 to DPAP by March 15 for October 1 - December 30 actions; June 15 for January 1 - March 31 actions; September 15 for April 1 - June 30 actions and December 15 for July 1 - September 30 actions.