(1) Providing notification to sources removed from an AID.

(i)  Whenever a PS removes a source from an AID, the PS will concurrently prepare a source notification letter, with no date or signature block, and forward it to -

(A)  The contracting officer, if a purchase request exists; or

(B)  The Competition Advocate (or other designated office, pursuant to 17.7501(b)(4)(iv) or (v)), if there is no purchase request.

(ii) Upon receiving the letter from the PS advising that a source was removed from an AID, the contracting officer or Competition Advocate/designee (see 11.302-90(a)(1)(i) and (iv)) shall promptly review the letter to ensure it adequately states the specific reason(s) the source was removed and identifies the action(s) required for the source to become an approved source for the subject item. If so, the contracting officer or Competition Advocate/designee shall ensure that the appropriate management-level signature block is added, and that the letter is promptly signed, dated and forwarded to the source that was removed from the AID. If the letter requires revision, the contracting officer or Competition Advocate/designee shall immediately return the letter to the PS, specifying the required revisions, and the PS will immediately revise the letter and return it.

(iii) If a Source Approval Request (SAR) package is required to obtain approval for a source that was removed from an AID, a quote/offer from that source shall be evaluated in accordance with the same procedures used for processing alternate offers, except that cost savings thresholds are waived when the removal was not contractor-caused.

(iv) In some instances, a purchase request will exist at the time an effort is initiated to approve a source that was removed from an AID, but the contracting officer may have to proceed with award while the source approval decision is still pending. In such cases, the responsibility for tracking the request for source approval (see 11.302-90(a)(2)(ii)) shall transfer from the contracting officer to the Competition Advocate/designee). The contracting officer shall forward a copy of the source notification letter to the Competition Advocate/designee and advise that the action is being transferred in accordance with 11.302-90(a)(1)(iv). The contracting officer shall also advise the PS to contact the Competition Advocate/designee in the future regarding the subject source approval request.