Steps

Tasks

Sources

PRE-SOLICITATION

1

(a) CO conducts market research (e.g., historical surge plan and performance, collaboration with industrial specialist) to determine the appropriate strategy to obtain S&S coverage.

(i) If market research clearly shows that surge quantities and delivery schedule can be met through the LTC contract maximum and required delivery, and can satisfy both peacetime and wartime requirements, CO shall consult the IS to determine if surge-specific provisions can be excluded, in part or as a whole, from the solicitation.

(ii) CO shall only exclude surge-specific provisions after receiving approval from the Industrial Base (IB) Chief through the waiver process below, and will clearly document the market research result, surge coverage decision, and approval in the acquisition plan.

(b) Except as stated below, Contracting officer (CO)/Buyer conducts surge check using the Industrial Base Management System (IBMS):

(i) Go to https://www.dla.mil/wicap

Refer to Exhibit 1 for IBMS Surge Check procedures.

(ii) Copy and paste NSN or

NIIN (LTC population) in IBMS.

(iii) IBMS provides surge equirements expressed as monthly wartime rate (MWR) to include estimated PLT.

(iv) Export surge results from IBMS to Excel.

(v) Save Excel sheet to preferred drive or desktop. Use RFP number and Project Name to title surge requirements in IBMS.

(vi) Edit Excel sheet to meet required CLIN format - add columns for 9900 CLINS (9961, 9962, 9963, & 9964), UI, and for pricing MWR. Estimated PLT is provided to buyer as information only and should not be included in the solicitation. Refer to Exhibit 2A for the CLIN sample and 4.7103-2(a)(90).

(c) For Medical, Buyers consults the DSCP Medical Contingency Contracting Office to validate surge requirements on LTC item candidates and surge coverage recommendation. DSCP Medical uses Readiness Management Application (RMA) as the Industrial Base (IB) tool to identify S&S requirements.

(d) For Subsistence and C&T, Buyers consult IB Chief to validate surge requirements on LTC item candidates and surge coverage recommendation. DSCP Subsistence and C&T use SPIDERS or IBMS to identify S&S requirements.

(i) For Subsistence, Buyers include surge quantity option in percent or exact number to identify surge requirements. Surge quantity option is calculated using historical demand data or other appropriate data.

(ii) Buyers identify surge quantity option using a regular CLIN and include 9900 CLINS (9961, 9962, 9963, & 9964). Refer to Exhibit 2C for the surge quantity option CLIN sample and 4.7103-1(a)(90).

(iii) For C&T, Buyers include D1-D6 schedule to identify surge requirements. Surge requirements are obtained from SPIDERS or IBMS.

(iv) Buyers identify D1-D6 schedule using regular CLINS and include 9900 CLINS (9961, 9962, 9963, & 9964). Refer to Exhibit 2B for D1-D6 CLIN sample and 4.7103-1(a)(90).

(e) Contracting Officers shall obtain surge coverage for items identified as the Services "go-to-war" items during the acquisition process for all long-term contracts, except IDPO, in accordance with DLAD 17.9303(c).

(f) The CO documents S&S coverage strategy in the acquisition plan.

17.9303(c)(1)

Exhibit 1

Exhibit 2A

Exhibit 2C

Exhibit 2B