90.603-2  Required documents.

The following documents are required for the effective performance of COR functions and to establish the official COR file. Both the COR and COTR keep separate files of their own.

(a)  Contract and modifications thereto;

(b)  COR letter of appointment and any correspondence from the contracting officer which amends the letter of appointment;

(c)  For CORs, the names of technical and administrative personnel (e.g., COTRs);

(d)  Documentation indicating that the COR has attended a briefing by the local Office of Counsel on the applicable conflict of interest information included in DoD Directive 5500.7-R, Joint Ethics Regulation; has filed an OGE 450 report annually (if they are classified as a Confidential Filer as defined in DLA ETHICS POLICY LETTER 2008-1; and has completed ethics training annually.

(e)  Records of COR inspections and all receiving and acceptance documents;

(f)  Correspondence to and from the contracting officer and the contractor;

(g)  Memoranda of phone conversations, meetings, and discussions relating to the contract;

(h)  Progress reports;

(i)  Inspection and evaluation reports; and

(j)  Any other document pertaining to the contract.