5115.403-3 - Requiring information other than cost or pricing data [AFARS Revision #23, dated May 16, 2008]

(S-90)  In accordance with DPAP/CPF memorandum dated November 7, 2007, subject : Access to Records with Exclusive Distributors/Dealers, in the event of an exigent situation when the HCA approves award without obtaining requested cost data from exclusive distributors/dealers, Army contracting activities are required to notify SAAL-PP (psstaff@conus.army.mil). SAAL-PP will then notify OUSD(AT&L) through the DASA(P). Each notification will include the following information:

(i)  Contractor name and DUNS number (Exclusive Distributor/Dealer);

(ii)  Subcontractor name and DUNS number (e.g., OEM/actual manufacturer);

(iii)  Contract number, modification or order number, if applicable;

(iv)  Date and amount of the contract action;

(v)  Steps taken to attempt price analysis without requiring cost data;

(vi)  Contractor's rationale for refusing to provide the data;

(vii)  Actions take4n by the contracting activity to obtain the data;

(viii)  Data used to determine price reasonableness and resulting determination; and

(ix)  Actions planned to avoid this situation in the future.