BB-402 - Event Cycle 3: Solicitation, Evaluation, and Award.

Step 1: Solicitation distribution, amendment, and cancellation:

a.  Are solicitation lists established and maintained to ensure that potential contractors are available and responsible (FAR 14. 204)?

b.  Is the Excluded Parties List System (EPLS) reviewed after opening of bids or receipt of proposals (FAR 9.405(d)(1))?

Step 2: Proposal and quotation closing:

a.  Are procedures followed on the receipt and handling of proposals and quotations (FAR 15. 207)?

b.  Are procedures followed on the disclosure and use of information in the proposals (FAR 3. 104-4)?

Step 3: Responsiveness and certifications.

Are appropriate certifications and representations required by the solicitation provided by the offeror prior to award?

Step 4: Mistakes and protest resolution.

Do contracting officers consider, resolve, or forward, as appropriate, all protests filed that relate to either their solicitations or procedures (FAR 33. 102)?

Step 5: Technical Evaluation.

Are the technical factors developed specifically for each acquisition, i.e. , technical approach, management approach, experience, and personnel qualifications?

Step 6: Price or Cost evaluation.

a.  Is the relative importance between price or cost and the non-price/cost factors reflected in both the solicitation and weights or priority statements in the source selection plan?

b.  Is price or cost evaluated in every source selection (FAR 15. 304 (c) (1))?

Step 7: Past Performance Evaluation:

Is past performance being evaluated as appropriate, or the file documented by the contracting officer (FAR 15. 304 (c)(3))?

Step 8: Responsibility determination, certification of competency and verification of EPLS and CCR.

a.  Do contracting officers place the required written determination of nonresponsibility in the contract file when rejecting prospective offerors as nonresponsible (FAR 9.105-2(a))?

b.  Is the EPLS being verified prior to awarding contracts to prospective contractors (FAR 9.405(d)(4))?

c.  When applicable, is appropriate verification of the contractors' registration in the Central Contractor Registration (CCR) completed prior to award of contracts (FAR 4. 1102)?

Step 9: Approvals, congressional notices, and business clearances prior to award.

a.  Do the contract files reflect the obtainment of appropriate award approvals and signature authorities?

b.  Are public announcements and the release of contract award information in compliance with regulatory requirements (FAR 5. 303, DFARS 205. 303, and AFARS 5105. 303)?

c.  Do the contracting officers determine price to be fair and reasonable in accordance with the applicable FAR Parts 12, 13, 14 and/or 15?

d.  Are the reachback offices assisting in preparing Congressional notifications to alleviate the burden to forward deployed units/contracting officers? Congressional notifications are required for awards using appropriated funds. (FAR 5. 303 and DFARS 205. 303).

e.  Does the UCA definitization schedule contain all FAR 16.603-2(c) and DFARS 217.7404 requirements, a ceiling not to exceed price, and appropriate contract clauses (FAR 16.603-4, DFARS 216.603-4, and DFARS 217.7405)?

Step 10: Contract distribution, synopsis, and notice of award.

a.  Are contract awards synopsized as required (FAR 5. 301)?

b.  Are steps taken to ensure that the notice of award is received in a timely manner, particularly where the successful offeror must "mobilize" subcontractors and equipment?