4.9 To increase further the flexibility of the maintenance activities at the project's outset the procuring authority will have the opportunity to consider whether it is appropriate to include or exclude specific maintenance activities. There will be a number of considerations for the authority when making this decision, these may include whether:
• the cost of the authority providing these maintenance services is lower than the expected cost charged by the contractor;
• there are potential flexibility benefits of excluding these maintenance activities from projects;
• the procuring authority has existing resources capable of carrying out the maintenance activities (such as caretakers or janitors); and
• the exclusion of certain maintenance activities has the potential to create interface risks, where the authority would need to consider whether the benefits of excluding these maintenance activities outweigh the interface risks.
4.10 A list of example activities which the authority can elect to include or exclude is included in Box 4.D below.
Box 4.D: Example list of maintenance activities which the authority can elect to include or exclude • Redecoration of the interior of the facilities - wall and ceiling finishes • Replacement of floor coverings (e.g. carpets and vinyl) • Routine emergency lighting testing • Lighting consumables replacement • Initial response in the event of faults or failures to water, heating, ventilation and electrical systems • Routine water temperature testing and flushing of water appliances • Minor washroom repairs • Inspection and minor repairs to internal doors and windows, and door and window furniture • Graffiti removal |