1. The parties recognise the benefit of cooperation and sharing of information as part of a prudent risk management strategy. Each Party shall notify the others of relevant timescales (contractual and non-contractual) to which it is bound or committed, and shall use reasonable endeavours to facilitate exchange of information in good time to meet such timescales.
2. The Authority shall provide to the DFE and the Academy (in each case solely in respect of matters affecting the Site and/or the School):
2.1 promptly upon becoming aware of the same, details of any actual or potential claim made or potentially to be made against the Authority under the Project Documents relating to a liability which the Authority may seek to recover from the Academy or the DFE;
2.2 on reasonable request, details of claims that the Authority is progressing under the Project Documents (irrespective of whether the claims are being made at the request of the Academy or the DFE);
2.3 a copy of any Relevant Notice;
2.4 details of any matter which may lead to an increase in the Academy Contribution including indexation, any benchmarking/market testing, any insurance costs review and any change in law; and
2.5 such other information as the DFE or Academy may reasonably require.
3. The Authority shall provide to the Academy (in each case solely in respect of matters affecting the Site or the School):
3.1 copies of insurance certificates obtained from the Contractor and copies of insurance reports provided by the Contractor as part of the insurance premia sharing mechanism under the Project Agreement;
3.2 [copies of insurance certificates obtained from the LEP and copies of other documentation provided by the LEP under the ICT Services Contract]
3.3 copies of performance reports received from the Contractor [and the LEP] pursuant to the relevant payment mechanisms;
3.4 quarterly (or more regular by agreement of the parties) reports on instances of Authority Damage [(as defined in the [Development and] School Agreement)] [vandalism costs], together with details of the costs associated with the same and the proposed or agreed responsibility for such costs;
3.5 copies of any survey reports obtained by the Authority having exercised its rights to require surveys pursuant to the Project Documents;
3.6 copies of planned maintenance programmes provided to the Authority by the Contractor pursuant to the Project Documents [and the LEP pursuant to the ICT Services Contract];
3.7 notice of any intention on the part of the Authority to exercise its step in rights pursuant to the Project Documents;
3.8 details of any information given to the Authority by the Contractor under clause 5.2.1 of the Project Agreement.
4. The Academy shall provide to the Authority and to the DFE, promptly upon becoming aware of the same, details of any actual or potential claim made or potentially to be made against the Authority under the Project Documents.
5. The Academy shall provide to the Authority:
5.1 details of any breaches of the Project Documents by the Contractor [or breaches of the ICT Services Contract by the LEP] not addressed by the relevant payment mechanism[s] of which it is aware;
5.2 details of any grounds to exercise rights or remedies in favour of the Authority under the Project Documents of which it is aware;
5.3 details of any instances of damage to the Site, the School [or the ICT Equipment] of which it is aware, together with details of any contact with the Contractor [or the LEP] it has in respect of the same.
6. A party providing information pursuant to this schedule may require payment of its reasonable costs in providing such information where, acting reasonably, it believes it is appropriate to do so given the nature or volume of the information or requests for information, or any other relevant factors.