17. For new projects, the Contract Management Plan will often need to be developed alongside the development of the composition and structure of a new Contract Management Team. At Annex C is a suggested approach to the design of the Contract Management Team and its organisation structure. This approach borrows heavily from well established methods, most notably the use of Organisation Breakdown Structure and a Responsibility Assignment Matrix, the main difference being that:
• The roles and responsibilities of the Contract Management Team are largely defined by, and need to be aligned with, the terms of the Contract; and
• The Contractor, rather than the MOD, is principally responsible for provision and delivery of products and/or outputs.
18. The design of the Contract Management Team, its roles and responsibilities and organisation structure should be developed at each stage of the acquisition life-cycle, increasing in detail as the approach to and method of contract management develops. In particular, it should be noted that:
• The design of the Contract Management Team for inclusion in Paragraph 3 of the CMP will, to a very large extent, be determined by the roles and responsibilities of the Authority defined in Paragraph 5 (Delivery, Performance and Compliance Measurement & Monitoring);
• The roles and responsibilities of the Authority defined in Paragraph 5 (Delivery, Performance and Compliance Measurement & Monitoring) will need to carefully consider the actual or likely availability of Authority resources with appropriate skills, as well as the overall strategic purpose and approach to contract management.