Stage 1 - Concept to Initial Gate

Identify the organisations in the MOD that will have responsibility for the management of the Contract(s) and provide a organisation chart showing its hierarchy and how it aligns with Project Governance Structure;

For each MOD organisation identified, describe their roles and responsibilities. In particular show which organisation(s) will have a role in, or a responsibility for:

• Delivery, Performance and Compliance Measurement & Monitoring;

• liaising directly with the Contractor;

• making Key Decisions in relation to the Contract.

Outline the resources and budgets that will be required in each MOD organisation for the management of the Contract(s), including:

• subject matter experts requirements;

• external assistance requirements;

• whether the resources and/or budgets are included in existing provision or will need to be bid for.

Benchmark the resources and budgets planned for the management of the Contract(s) against existing arrangements and/or those in place for similar Contracts.

Identify the Related Contracts and explain how the Project Governance Structure will manage these inter-Contract interfaces.

NOTES:

• Consider whether the resources available for contract management are consistent with the approach to Delivery, Performance Measurement & Monitoring.

• Consider how customer and user stakeholders will be engaged in the development of Delivery, Performance and Compliance Measurement & Monitoring, and the Contract Management Requirements.

Stage 2 - Assessment to Market Engagement

Provide an update to the content from Stage 1

In addition:

• Define and align the roles and responsibilities of each MOD organisation with the activities defined in Paragraph 5, Stage 2 (Delivery, Performance and Compliance Measurement & Monitoring);

• Identify the human resources required in each MOD organisation, for each defined phase of the Contract, in Full-Time Equivalent posts and their grades;

• Define the skills/competence matrix for each MOD organisation, for each defined phase or stage of the Contract;

• Confirm whether the resources/budgets are available;

• Provide details of the intended Contract Management Liaison Structure including:

- The hierarchy of liaison arrangements with the Contractor;

- The role and function of each level in the hierarchy;

- The level at which the Key Decisions will be taken;

- The informal dispute escalation procedure, prior to any dispute entering formal mediation/arbitration.

• Identify how the Related Contracts interact and interface with this Contract. Explain how these interfaces with Related Contracts will be managed, including a description of any Contract Management Requirements that enable/support the management of these interfaces.

Stage 3 - Market Engagement to Contract Award

Provide an update to the content from Stage 2 that;

• confirms progress in the establishment and training of the Contract Management Team; and

• confirms progress in the preparation and drafting of the Operational Contract Management Manual;

• describes the activities and work that remains outstanding;

when compared with the plan prepared at Stage 2;

In addition, confirm that the Operational Contract Management Manual includes/will include the management of the Related Contracts, in particular in respect of GFA.

Programme and Project Related Documents

Programme Management Plan Elements:

• PgMP Executive Summary

• Project Brief

• Organisation Structure

• Stakeholder Management Strategy

• Programme Communications Plan

• System-of-Systems Model

• Workforce Plan

• Resource Management Strategy

• Interface Management Strategy

TLMP:

Section 1: Mission & Objectives

• Project Boundaries & Integration

Section 2: Stakeholders

• All

Section 5: Resources

• All