Step 3

In this Step define the roles and responsibilities of the Contract Management Team in a Responsibility Assignment Matrix ("RAM"), and the interfaces and interdependencies with stakeholders and the wider MOD corporate governance arrangements.

• Using the process flow diagram from Step 2C, for each task allocated to the Authority assign the task to the roles within the Contract Management Team and identify which role is²:

- Responsible (for the achievement of the task);

- Accountable (for the proper completion or approval of execution of the task);

- Consulted (from whom opinions or subject matter expertise will be necessary);

- Informed (those who need to be kept informed or up-to-date);

• For each task identify interfaces and interdependencies with other organisations within the MOD (that are external to the Contract Management Team) including stakeholders, and corporate/functional governance and assign tasks to them, identifying whether they are R, A, C, or I. For each such external organisation identify:

- Why they have a stake, or need to be Informed or Consulted;

- What approvals, authority, decision, information or deliverables they need to give to the Contract Management Team; or

- What information or deliverables the Contract Management Team need to give to them;

• It should be noted that:

- A role may be filled by a person or a group/team;

- There can only be one R for each task;

- Each task must have an A (although it may be the same as the R role);

- External organisations normally require either to be Consulted or Informed, or exceptionally (in the case of corporate/functional governance) Approval will need to be sought;

- It will often be necessary to assign a role in the Contract Management Team to take Responsibility for Informing, Consulting and seeking Approval from stakeholders and external organisations.

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2 Other schemes for categorising roles in a RAM can be found at http://en.wikipedia.org/wiki/Responsibility_assignment_matrix