25. The main element of the review will involve examination and review of key project documentation. This documentation should include but not be limited to:
• Main Gate Business Case and Investment Appraisal and the Approval Note
• Business Case and Investment Appraisal for any relevant contract changes
• Contract
• Financial Model
• Actual financial costs (in similar format to financial model)
• Performance reports (determined by payment mechanism and KPIs)
• Details of any other relevant claims or payments made by the Authority
• Any LFE/PPE documentation
• Risk Register, Risk Management and Mitigation documentation
• Insurance policies, insurance claims data and actual insurance premiums
• Customer Satisfaction Surveys
• Project Questionnaire (example in Annex B)
• Contractor Questionnaire (example in Annex C)
• Details of any other claims/payments made to the Service Provider
• Previous VFM Reviews
• Any other relevant documentation/information that would assist the review.
26. Acquisition teams should be aware that the above information will be required for VFM Reviews throughout the contract life and should retain all documentation.