70. By Preferred Bidder stage the MOD should be in possession of tender documentation that is materially complete, financially robust and affordable and agreed between the acquisition team and the Preferred Bidder.
The Preferred Bidder should complete the detailed design to the required RIBA stage for application for Detailed Planning Permission. The Preferred Bidder must be made responsible for obtaining planning permission5 and implementing development consents. MOD will remain responsible for MOD operational issues such as staff travel surveys, provided reasonable costs incurred are met by the Preferred Bidder. The Preferred Bidder should be responsible for all its own and any third party costs for making the planning application (including any planning consultants or surveys required) and must make provision for all costs associated with Section 106 and/or Section 278 requirements in the financial model (financing them if necessary). Acquisition teams should ensure these arrangements are set out in the Invitation to Participate in Dialogue so that bidders (and especially the Preferred Bidder) are left in doubt of the responsibilities of each party during this stage.
71. Design detail must be within the scope of the original design that was submitted at Final Tender stage, in both technical and pricing terms, including with regard to likely Section 106 and/or Section 278 requirements, subject to any new LPA requirements.
Preferred Bidder Base Requirements
Elements | Status | MOD PFU Policy |
Design Brief | RIBA Stage E | Advised |
Planning Statement | LPA Adopted | Advised |
Estate / Area Masterplan | n/a [for Single Solution approach] LDF Compliant, not adopted and for reference only [for Different Solution approach] | n/a |
Outline Planning Permission | LPA Approval [for Single Solution approach] n/a [for Different Solution approach] | Discretionary |
Planning Application in accordance with Planning Brief | Adequate for Detailed Planning Permission | Required |
Compliant (includes approved deviations) | Required |
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5 Advice will be required from Defence Estates and the projects legal advisors over the advantages/disadvantages of putting the planning application in MOD or the bidder's name.