Responsible Agencies, in consultation with NSW Treasury, should develop the RFP documentation based on the NSW Treasury PPP templates with due consideration of minimising bid costs.
Responsible Agencies should carefully consider what information is requested in the returnable schedules such that only information required in order to effectively evaluate proposals is included. Consideration should be given as to whether any information could be provided post preferred bidder or post contract award stage. Consideration should also be given to whether full documents are required (e.g. communication plans, operating plans, full subcontracts) or if less developed documents would be sufficient (e.g. outlines of plans, a selection of plans but not all, term sheets instead of full documents). There should be a clear link between each piece of information requested and the evaluation criteria to which they apply.
Prior to releasing the RFP documents, the Responsible Agency must submit a completed checklist to NSW Treasury to ensure they are ready to release quality RFP documents and can effectively manage the RFP process. This will help to ensure quality bids are submitted on time with few addenda.
The checklist is designed to ensure that the RFP has been prepared such that bid costs are minimised, that the Government's project and services objectives are clear and that only quality and necessary information is received at the RFP stage.
Responsible Agencies should contact NSW Treasury for the RFP Checklist template.