Reporting will be conducted for projects and programs, with data gathered and maintained by Infrastructure NSW in a central repository. These reports will record and assess implementation against time, cost, quality, risks and impediments to project development/delivery. Alerts for management attention and/or intervention will be based on analysis of data as well as Gateway Reviews and project Health Checks. Reporting will reflect the tiered approach with greater analysis and strategic advice provided for Tier 1 - High Profile/High Risk projects. Project Tier Risk-based reporting is detailed in Table 8.
Table 8 Regular project reporting requirements
Frequency | Lodged By | Reviewed By | Endorsed for Cabinet by | Audience | |
Tier 1 - HPHR | Monthly | Delivery agency | Infrastructure NSW / Treasury | ■ IIAC ■ Infrastructure NSW Board ■ Cabinet | |
Tier 2 | Quarterly | Delivery agency | Infrastructure NSW / Treasury | Infrastructure NSW | ■ IIAC ■ Cabinet |
Tier 3 | Quarterly | Delivery agency | Infrastructure NSW | N/A | ■ IIAC |
Tier 4 | Nil | N/A | N/A | N/A | ■ Nil |
To support these reporting arrangements, delivery agencies will be required to provide:
• Timely and comprehensive project reporting in the agreed format. Refer to Attachment G for the Tier 1 - High Profile/High Risk regular project report template.
• Close-out Plans which document actions and accountabilities that respond to recommendations identified in Gateway Review and Health Checks.
• Mitigation Plans for red flag issues identified in Tier 1 - High Profile/High Risk project status reports or Tier 2 reports.
A key feature of the Tier 1 - High Profile/High Risk project reports is an indication of the status of project or program using a traffic light system (RED / AMBER / GREEN) in terms of overall project status, time and cost. The definitions for the traffic light system for overall project status, project time status and cost status are shown in Attachment D.