Topic | Details |
Document control page | All Review Reports are to include a document control page - noting the version of the report and date of issue |
Confidential | All Review Reports are classified as 'Sensitive NSW Cabinet' documents and are to include "Sensitive NSW Cabinet" on the footer |
Distribution | ■ No review team member is to distribute copies of any versions of reports directly to delivery agencies, project teams or any other party ■ Review Team leader is to send versions of reports to Infrastructure NSW Assurance Team for distribution ■ No reports are to be distributed outside of the responsible delivery agency (including to central government agencies) until the report is finalised and includes a delivery agency response to recommendations unless directed to by the CEO Infrastructure NSW or Deputy CEO Infrastructure NSW ■ Copies of the Final Review Reports with delivery agency responses are only distributed by Infrastructure NSW as follows: - To responsible delivery agency SRO / Secretary or Chief Executive Officer (and delivery agency delegated staff) - To Treasury officials where the project is being consider by ERC (e.g. for SBC, FBC and pre tender and post tender Gateway Reviews for private financing deals etc) - To Infrastructure NSW Restart team where the project is to be considered for funding in part or full by Restart NSW and only for SBC or FBC Gateway Reviews - To Cabinet, the Premier's Office, the Treasurer's Office or the Minister for Infrastructure's Office upon request only ■ Final Review Reports with delivery agency responses are not to be distributed to any other parties (other than those specified above) unless directed by the CEO Infrastructure NSW or Deputy CEO Infrastructure NSW. If other parties (including responsible Ministers) request a copy they should be directed to the responsible delivery agency SRO / Secretary or Chief Executive Officer to request a copy ■ SROs (as owners of the final report) are able to distribute the final report, which remain 'Sensitive NSW Cabinet' documents, at their discretion, having regard to the confidential nature of the report |
Watermarks | ■ Draft Review reports to include Watermark: "DRAFT for delivery agency XXX checking" ■ Final Review reports (excluding delivery agency responses to recommendations) to include Watermark: "FINAL for delivery agency XXX Response" ■ Final Review reports (including delivery agency responses to recommendations) to include watermark: "FINAL issued to XXX" (where XXX is name of recipient delivery agency or organisation report is issued to) |
Format | ■ All versions of reports issued by the Review Team to Infrastructure NSW to be in Word format ■ Draft Review reports issued to delivery agency for fact-checking in Word format ■ Final Review reports (excluding delivery agency responses to recommendations) issued to delivery agency for response to recommendations in PDF format with table of recommendations issued to delivery agency in Word format ■ Final Review reports (including delivery agency responses to recommendations) issued in PDF format |
Transmittal | Infrastructure NSW to keep a record of all parties (including the versions) to whom reports are issued |