There are a number of matters dealt with in clause 7 in the PV Standard Project Deeds that will be considered on a project specific basis:
• Other Representatives: The Other Representatives in addition to the Project Representative to be included in clause 7.4.
• Key People: Individuals named for particular roles on the Project in the Successful Respondent's Proposal that the State sees as integral to the success of the Project will be included in the Contract Particulars. Examples of Key People on previous projects are the:
- Project Director;
- Technical Director;
- Construction Director;
- Communication and Stakeholder Management Officer;
- OH&S Manager; and
- Operational Support Manager.
• Senior Representatives Group: The members of the Senior Representatives Group will be determined on a project specific basis. The role of this group is to ensure all key stakeholders are informed of the status of the Project and have the opportunity to address significant issues that may impact on the Project as early as possible.
• Project Control Group: The members of the Project Control Group will include:
- the State Representative;
- the Project Co Representative;
- the Design Development Coordinator; and
- the Project Director of the D&C Contractor (during the Development Phase) and Services Contractor (during the Operational Phase).
While not involved in the day to day management of the Project, the Project Control Group has a more substantive role than the Senior Representatives Group in the management and monitoring of the Project.
• Working Groups: The State will determine what, if any, Working Groups are required on a project specific basis and include them in the RFP. Some examples of Working Groups from previous projects are for design, property acquisition and land, interfaces and system integration.
• Chair: The PV Standard Project Deeds provide that the State Representative will be the chair for the Project Control Group and Senior Representatives Group. However, the State will consider whether an independent chair is more appropriate for specific projects, which may be the case where, for example, the State contracting party is a joint venture between State parties (such as a university and the State). Some Projects may also prefer to alternate the role between the State Representative and Project Co Representative.
• Stakeholder and community engagement: The provisions in clause 7.10 in respect of stakeholder and community engagement are high level and limited. For some projects, this will be sufficient. However, for other projects, such as where Project Co is providing core services, Project Co may be required to undertake a greater role in stakeholder and community engagement.