(a) (Meeting agendas): The State must determine the agenda for each meeting of the Project Control Group, the Senior Representatives Group and any Working Group and in determining each agenda will:
(i) seek input from the Project Co Representative; and
(ii) include any items notified to it by any other member received not later than 5 Business Days prior to the date of the meeting.
(b) (Minutes): The State must either:
(i) take minutes of each Project Control Group meeting, Senior Representatives Group meeting and any Working Group meeting and distribute such minutes prior to the next relevant meeting; or
(ii) notify Project Co that it requires Project Co to take minutes of each Project Control Group meeting, Senior Representatives Group meeting or any Working Group meeting and distribute such minutes prior to the next relevant meeting.
(c) (Chair): The chair for each of the Project Control Group and the Senior Representatives Group will be the State Representative unless otherwise agreed by the parties. [Note: Consider whether PCG should have an independent chair or chair that alternates between parties on a project specific basis.]
(d) (Continuity of membership): The parties acknowledge the importance of each of the Project Control Group, the Senior Representatives Group and each Working Group having continuity of membership in order to successfully carry out its functions.
(e) (Changes to membership): The people who are required to attend the Project Control Group meetings, Senior Representatives Group meetings or Working Group meetings under this Deed may, if necessary, be changed by the party they are representing from time to time on notice to the other parties together with details of the reason for the change.
(f) (Liability of groups): The Project Control Group, Senior Representatives Group and each Working Group:
(i) are advisory only and their decisions or recommendations are not binding on the parties; and
(ii) do not have any legal responsibilities, liability or power to require any of the parties to act or refrain from acting in any way.
(g) (No limitation): The parties' involvement in the Project Control Group, Senior Representatives Group and any Working Group does not affect their respective rights and obligations under this Deed.
(h) (No reliance or Claim): No party will be entitled to:
(i) rely on any statement, opinion, advice, representation, warranty, promise or undertaking made or given by or on behalf of or any member of the Project Control Group, Senior Representatives Group or Working Group; or
(ii) make any Claim,
in connection with:
(iii) anything which occurs at any meeting of the Project Control Group, Senior Representatives Group or Working Group; or
(iv) anything else which any member of the Project Control Group, Senior Representatives Group or Working Group does or fails to do in his or her capacity as a member of any such group.
(i) (Conduct at meetings): Project Co and each Project Co Associate must freely and openly discuss the Project Activities at all meetings conducted with the State and Project Co must, and must procure that each Project Co Associate, fully respond to any questions which the State may ask Project Co or the relevant Project Co Associate at any meetings conducted in accordance with this Deed within 5 Business Days.
(j) (Further information): The State Representative may require Project Co to provide information on matters discussed at any Project Control Group meeting, Senior Representatives Group meeting or Working Group meeting and Project Co must provide that information in a timely manner.