Guidance note: The lodgement instructions in Table 1 (Lodgement Instructions) below must not be changed, however, Procuring Agencies may add additional Project-specific requirements.  For example, where hard-copy sample boards are required.

Procuring Agencies are encouraged to consider electronic submission of Proposals (in whole or in part) where Procuring Agencies have the systems to support electronic submission.

Item

Instructions

Copies

Hard copies

Original Proposal

Respondents are to provide one original Proposal in A4 portrait format, with the exception that all Plans are to be provided in A1 format (Original Proposal).

This copy is to be marked 'Original' and set out in the folders as described in Table 2 (Proposal Submission Structure).

1

Proposal Copies

Respondents are to provide copies of the Original Proposal:

▪  in A4 portrait format, with the exception that all Plans are to be provided in A3 format; and

▪  set out in the folders as described in Table 2 (Proposal Submission Structure).

3

[insert additional Project-specific requirements (e.g. sample boards)]

Soft copies

PDF Proposal copy

Respondents are to provide a full and complete electronic copy of the Original Proposal formatted to PDF and stored on a USB stick that is arranged in the same order as the Original Proposal.

1

Microsoft Windows Office [200#]

Proposal Copy

Respondents are to provide a full and complete electronic copy of the Proposal formatted to Microsoft Windows Office [200#] and stored on a USB stick that is arranged in the same order as the Original Proposal.

For clarity, it is not expected that the Plans, financial accounts or Financial Model will be provided in Microsoft Windows Office [200#] format.

1

Financial Model

Electronic Copy

Respondents are to provide a full and complete electronic copy of the Financial Model that is compatible with Microsoft Excel [200#] stored on a separate and dedicated USB stick.

A hard copy printout of the Financial Model is not required.

1

Financial Statements

Respondents are to provide full and complete electronic copies of the financial statements requested in:

▪  Proposal Requirement C3.2 (Respondent Member Financial Information) of this Volume 1, Part B (Evaluation Criteria and Proposal Requirements); and

▪  Proposal Requirement C5.2 (Financial Statements and Credit Ratings for Financiers and Equity Investors) of this Volume 1, Part B (Evaluation Criteria and Proposal Requirements).

Stored on a separate and dedicated USB stick.  Hard copies of these documents are not required.

1

LIDP

In addition to the submission of the LIDP in the Proposal, Respondents are required to upload their LIDP template to the VIPP Management Centre at www.icnvic.org.au/vipp.

1

[Insert additional Project specific requirements (e.g. Development Phase program submission requirements)

Folder Ref.

Proposal Folder Name

Content

Executive Summary

This folder is to include Respondents' executive summary and overview of their Proposal.

This folder is also to contain the following as attachments:

▪  Proposal Cover (in the form set out in Appendix 1 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements));

▪  Proposal Form (in the form set out in Appendix 2 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements)); and

▪  Conflict of Interest Form (in the form set out in Appendix 3 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements)).

A

Technical Solution

Folder A is to contain a response to Proposal Requirements A1 to A7. 

B

Services Solution

Folder B is to contain a response to Proposal Requirements B1 to B4.

C

Commercial and Financial Solution

Folder C is to contain a response to Proposal Requirements C1 to C5.

This folder is also to contain the following as attachments:

▪  Contractor Commitment Letters (in the form set out in Appendix 4 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements)).  Refer to Proposal Requirement C1.3 (Commercial Relationships and Risk Allocation; 

▪  Equity Commitment Letter (in the form set out in Appendix 5 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements)).  Refer to Proposal Requirement C5.1 (Deliverability and Certainty of Achieving Financial Close); 

▪  Financier Commitment Letter (in the form set out in Appendix 6 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements)).  Refer to Proposal Requirement C5.1 (Deliverability and Certainty of Achieving Financial Close); 

▪  audited financial statements.  Refer to Proposal Requirement C3.2 (Respondent Member Financial Information); and

▪  draft parent company guarantee.  Refer to Proposal Requirement C3.3 (Security and Guarantees).

D

Government Policy Requirements

Folder D is to contain a response to Proposal Requirement D1 to D2.

This folder is also to contain the following as an attachment:

▪  Local Industry Development Plan.  Refer to Proposal Requirement D1 (Local Industry Development Plan (LIDP)); and

▪  Major Projects Skills Guarantee Compliance Plan (in the form set out in Appendix 10 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements).  Refer to Proposal Requirement D2 (Major Projects Skills Guarantee)).

E

Value and Risk Proposition

Folder E is to contain a response to Proposal Requirements E1 to E3.

This folder is also to contain the following as attachments:

▪  Financial Model Audit Review Letter (in the form set out in Appendix 8 to this Volume 1, Part B (Evaluation Criteria and Proposal Requirements).  Refer to Proposal Requirement E2.1 (Appropriateness of Financial Assumptions and Financial Model);

▪  specialist taxation advice.  Refer to Proposal Requirement E2.4 (Taxation); and

▪  copies of any ATO rulings.  Refer to Proposal Requirement E2.4 (Taxation).