Guidance note: As part of the ITP, Respondents and the State must have the ability to be able to ask questions of each other through a formal Q&A Process. A Q&A Facility should be able to be accommodated within the EDR product functionality outlined in section 4 (Data Room) of this ITP Plan to enable the Q&A Process to be undertaken. Generally, the Q&A Process should allow for State and Respondent initiated questions and answers throughout the RFP Phase. |
Any clarification questions that Respondents may wish to raise or communication that Respondents may wish to have with the State must be submitted in writing and comply with the process set out in section 6.2 (Respondent initiated Q&A Process).
For the purposes of the Data Room, clarification questions, and their corresponding responses, will be called questions and answers.
The State will have absolute discretion in determining whether or not it wishes to respond to a Respondent initiated question.
The nature and extent of the query will determine the timeframe within which the State is able to respond. However, the State understands the importance of timely responses and will endeavour to answer each question as soon as practicable.
Notifications from the Data Room will be sent from the address [insert relevant Data Room address]. To ensure relevant individuals receive notifications, those individuals should whitelist this address in their spam / junk mail filter, or add [insert relevant Data Room address] to their mail contacts.