Site Inspections will be managed in accordance with the process described in this section 0 (Site Inspections) and the Site Inspection Protocols set out below.
The following protocols must be observed in relation to all Site Inspections:
• all Site Inspections must be co-ordinated through and agreed with the State;
• Respondents must promptly bring to the attention of the State any issues or concerns it may have regarding the submission, processing or any other aspect of a Site Inspection request;
• all Site Inspections will be conducted in accordance with relevant site access protocols, guidelines or instructions as notified by the State in advance of any Site Inspection;
• Site Inspections will be attended by members of the State;
• Site Inspections may be attended by the Probity Advisor;
• any information provided by the State as part of a Site Inspection is given in good faith;
• Respondents must form their own views regarding the Site(s) and any existing facilities;
• information provided by the State as part of a Site Inspection is not to be relied upon by Respondents;
• if any information provided as part of a Site Insepction is inconsistent with the RFP, the content of the RFP will prevail;
• if a Respondent wishes to clarify the details of any information obtained as part of a Site Inspection, it must submit a formal question in accordance with the Respondent Initiated Q&A Process (refer to section 6 (Q&A Process);
• the State is under no obligation to discuss any matter with Respondents at a Site Inspection;
• the State's representatives at any Site Inspection may request that any Respondent questions be submitted for answer by the State in accordance with the Respondent Initiated Q&A Process;
• Respondents must observe all instructions given by the State representative(s) during any Site Inspection; and
• during a Site Inspection, Respondents should strictly limit questions and investigations to the purpose and scope of that Site Inspection, and must direct questions to the nominated State representative.
The confidentiality obligations, probity and safety considerations described below apply at all times:
• Respondent representatives must notify the State representatives of all and any safety incidents and hazards during any Site Inspection; and
• photographs, video and audio recording may only be taken with the prior consent of the State Representative, the Probity Advisor and relevant third party representatives conducting a Site Inspection.
The State reserves the right to alter the proposed activities program due to maintenance requirements, safety considerations or for logistics purposes. Respondents will be advised of any such alterations in advance of the relevant Site Inspection.
The State also reserves the right to cancel Site Inspections at any time and for any reason, including at short notice. The State will endeavour, but is not obliged, to provide a replacement Site Inspection when an agreed Site Inspection is cancelled by the State.